Founded in 1990, Phosphate Resources Ltd (PRL Group) began on Christmas Island as a community effort to sustain local livelihoods and preserve the legacy of generations of islanders.
Today, PRL Group is an integrated and diversified business with operations across Resources, Energy, Agri-Business, Logistics, and Facilities Management. Our recent acquisition of the Ardmore Phosphate Mine in Queensland strengthens our position as a leading player in the phosphate and resources sector.
About the Role
We are seeking a highly capable and trusted Executive Assistant to provide high-level, confidential, and proactive support to the Chief Executive Officer and broader C-suite.
This is a pivotal role that enables executive effectiveness through exceptional administrative support, coordination of governance processes, stakeholder liaison, and the effective management of executive priorities.
Operating at a senior level within the organisation, the Executive Assistant will be required to exercise sound judgement, discretion, and adaptability, while working autonomously in a fast-paced and dynamic environment.
Key Responsibilities
* Provide comprehensive executive support to the CEO and C-suite, including diary management, meeting coordination, and travel arrangements;
* Act as a trusted gatekeeper, managing A and ensuring executives are well prepared for meetings and engagements;
* Coordinate governance processes, including board and committee meetings, agendas, papers, minutes, and follow-up actions;
* Liaise with internal and external stakeholders on behalf of executives, maintaining professionalism and confidentiality at all times;
* Prepare high-quality correspondence, presentations, reports, and briefing materials;
* Support executive projects and initiatives, ensuring deadlines and deliverables are met;
* Anticipate issues and proactively resolve administrative or logistical challenges.
Key Attributes
* Proactive and solutions-oriented, with strong initiative;
* Calm, composed, and effective under pressure;
* Strong interpersonal and communication skills;
* Ability to work autonomously and adapt to changing priorities;
* High level of integrity and commitment to confidentiality.
About You
* Minimum 3 years' experience as an Executive Assistant or Senior Personal Assistant supporting C-suite or Board-level executives;
* Experience supporting C-suite executives preferred, however equivalent experience supporting senior management will be considered;
* Demonstrated experience working in a confidential, fast-paced environment;
* Strong understanding of executive-level processes and corporate governance;
* Advanced organisational, prioritisation, and time-management skills;
* High level of proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint);
* Exceptional professionalism, discretion, and attention to detail;
* Australian citizenship or permanent residency required.
Why Join Us
This role offers the opportunity to work at the heart of the organisation, partnering closely with senior leaders and playing a critical role in enabling executive effectiveness and strong governance outcomes.
How to ApplySubmit your CV and cover letter outlining your relevant experience and motivation for the role.
Your application will include the following questions:
* How many years' experience do you have in an Office Administration Role?
* How many years' experience do you have as an executive assistant?
* Do you have experience working for a large corporate?
* Which of the following statements best describes your right to work in Australia?
* What's your expected annual base salary?
* How much notice are you required to give your current employer?
* Do you have a current Australian driver's licence?
* Do you have a current Police Check (National Police Certificate) for employment?
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