The Role
The Accounts Payable Assistant is responsible for producing accurate and timely financial records across Teneo's APAC businesses, including Australia, China, Hong Kong, Japan, New Zealand and Singapore. This role reports to the Finance Manager and primarily supports accounts payable activities across APAC entities.
Responsibilities
* Ensure accurate and timely processing of all supplier invoices (including intercompany invoices), employee expense claims, and corporate credit card transactions across APAC entities.
* Verify that all invoices comply with company requirements, are correctly addressed, properly authorised and supported by appropriate documentation prior to payment.
* Ensure adequate supporting documents are received for employee expense claims in accordance with company policy.
* Maintain accurate and up-to-date purchase ledger records in the accounting system.
* Prepare and process regular payment runs, ensuring suppliers and employees are paid in accordance with agreed terms.
* Reconcile supplier statements and follow up on discrepancies in a timely manner.
* Act as a key point of contact for AP related queries from internal stakeholders and external vendors.
* Perform bank reconciliations, including foreign currency accounts and petty cash.
* Prepare and maintain balance sheet reconciliations and any other reconciliations for accounts payable, credit cards and related accounts.
* Support month-end close activities, ensuring AP balances are complete, accurate and properly supported.
* Prepare and submit statutory Value Added Tax (VAT) and Goods and Services Tax (GST) filing.
* Prepare weekly timesheet report.
* Identify and elevate potential issues, unusual transactions or control gaps to the Finance Manager.
* Ensure adherence to internal finance policies, approval thresholds and payment controls.
* Support internal and external audit and statutory filing requests by providing AP documentation and explanations as required.
* Provide ad‐hoc support to the Regional Finance team, including assistance with reporting, forecasting and other finance projects as required.
* Work closely with colleagues across APAC to ensure consistent AP practices and knowledge sharing.
Requirements
* 1-3 years related experience.
* Bachelor's degree with Finance, Accounting, Business or related disciplines preferred but not essential.
* Fluent in English – speaking & writing.
* Experience working with accounting systems and Excel; exposure to multi‐currency environments is an advantage.
* Strong attention to detail with the ability to manage deadlines and high transaction volumes.
* Proactive, organised and comfortable working with stakeholders across different countries and time zones.
What We Can Offer
* Competitive salary.
* Health and wellbeing support provided by Intellect Holistic.
* Annual leave allowance: 20 days plus three days annual closure between Christmas Eve and New Year's Eve, 1 day of leave during birthday month, 1 wellness day.
* 10 days per annum personal/carer's leave.
About Teneo
Teneo is the Global CEO Advisory firm. We partner with our clients globally to do great things for a better future. Drawing upon our global team and expansive network of Senior Advisors, we provide advisory services across our five business segments on a stand‐alone or fully integrated basis to help our clients solve complex business challenges. Our clients include a significant number of the Fortune 100 and FTSE 100, as well as other corporations, financial institutions, and organisations. Our full range of advisory services includes Strategic Communications, Investor Relations, Financial Transactions and Financial Advisory, Management Consulting, Physical and Cyber Risk, Organizational Design, Board and Executive search, Geopolitics and Government Affairs, Corporate Governance, ESG, and DE&I. The firm has more than 1,800 employees located in 45+ offices around the world.
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