A major hospital in Parkville is seeking a highly organised, proactive, and people-oriented Project Coordinator to join their established Project Office. This is a fantastic opportunity to support meaningful healthcare initiatives within one of Victoria’s most respected medical precincts. You’ll work alongside experienced project managers and stakeholders who are passionate about delivering improvements that genuinely impact patient care and hospital operations. This role is ideal for someone who thrives on coordination, structure, and communication, and enjoys being the steady hand that keeps projects moving. For those who are motivated and keen to grow, there will also be opportunities to take ownership of smaller projects and initiatives over time. Key Responsibilities • Provide day-to-day coordination support across multiple health and IT projects within the Project Office • Organise and schedule meetings, workshops, and project planning sessions • Prepare agendas, take accurate minutes, and manage action logs • Maintain project schedules, timelines, and milestone tracking • Support project documentation, including risk logs, reporting packs, registers, and communications • Liaise with internal teams, clinical stakeholders, vendors, and external partners to keep activities aligned and on track • Assist with onboarding project team members and ensuring compliance with hospital governance processes • Contribute to project reporting, dashboards, and status updates • Coordinate logistics for project activities, including room bookings, technology setups, and document preparation • Option to take ownership of smaller workstreams or standalone mini-projects as capability grows About You • Highly organised with a natural ability to structure, prioritise, and coordinate moving parts • Strong communicator who builds rapport easily and can work with clinical, operational, and technical teams • Comfortable managing competing deadlines in a busy project environment • Demonstrated experience in project coordination or administration (health or government experience highly regarded) • Proactive, reliable, and detail-oriented with a genuine passion for supporting successful project delivery • Ability to work both independently and collaboratively within a supportive PMO structure • Eager to learn, grow, and step into additional responsibilities when the opportunity presents Why This Role Stands Out • Work within one of Melbourne’s iconic hospital precincts, supporting projects that directly improve patient outcomes • Join an established, supportive Project Office with strong pathways for development • Exposure to a diverse range of initiatives across technology, clinical systems, infrastructure, and hospital operations • Genuine opportunity to take on small-scale projects and expand your capability • A dynamic environment where no two days feel the same, surrounded by passionate healthcare professionals • A 6-month contract with potential for extension within a major health network