Key Responsibilities
* Recruitment and Onboarding:
* Manage the end-to-end administration of the recruitment process, including preparing job descriptions, posting advertisements, screening resumes, and coordinating interviews.
* Prepare employment contracts, offer letters, and new employee packs.
* Coordinate and conduct onboarding processes and induction programs for new hires.
* Conduct pre-employment checks (e.g., reference checks, work permits) and manage the off-boarding process for departing employees.
* Records Management & HRIS:
* Maintain accurate and confidential electronic and physical employee records in the HR Information System (HRIS) and internal databases.
* A minimum of 1-2 years of HR administration experience is required for this position.
* Ensure data integrity and compliance with relevant labor laws and data protection regulations.
* Generate regular and ad-hoc HR reports on metrics such as turnover rates, leave balances, and attendance.
* Payroll and Benefits Administration:
* Collate and provide accurate payroll variation information (leave, overtime, new hires, terminations) to the finance/payroll department.
* Assist with the administration of employee benefits, superannuation contributions, and reimbursements in association with the Finance unit.
* Employee Relations & Compliance:
* Act as the first point of contact for general HR-related inquiries from employees, clarifying company policies and procedures.
* Assist in the administration of Work Health and Safety (WHS) matters and related activities.
* Support HR managers in implementing policies and procedures and assist with documentation for performance reviews or disciplinary processes when required.
* General Administration:
* Manage the HR inbox and calendars, schedule meetings, and take accurate meeting minutes.
* Assist with general office administration tasks and HR projects as required.
Skills and Qualifications
* Experience: Proven experience in general administration or a dedicated HR function is highly desirable (A minimum of 1-2 years)
* Qualifications: A diploma-level qualification (HR related) is required as the minimum educational qualification.
* Technical Skills: Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience using HR software systems (HRIS) is essential.
Core Competencies:
* Strong attention to detail and accuracy is crucial for maintaining records and processing payroll data.
* Excellent organisational and time management skills, with the ability to multitask and prioritise a busy workload.
* Strong verbal and written communication skills to interact professionally with all levels of staff.
* High level of discretion and the ability to handle confidential information with integrity.