CAPS Australia is a trusted name in industrial solutions, offering an extensive range of products and services across ten branches nationwide. Since 1980, we've been powering industries with expert advice, quality equipment, and exceptional service. In 2024, CAPS proudly became part of the global Ingersoll Rand family, a market leader in innovative air, fluid, energy, and medical technologies.
We are seeking an experienced Accounts Payable Clerk to join the team providing end-to-end accounts payable function for CAPS Australia. This role is critical to maintaining accurate financial records, ensuring timely payments, and supporting continuous improvement initiatives within our finance team.
-----------------------------------
Purpose
The Accounts Payable Clerk ensures the integrity of our financial systems by accurately processing invoices, reconciling accounts, and maintaining compliance with company policies. You will contribute to the smooth operation of our finance department and help identify opportunities for efficiency and process improvement.
-----------------------------------
Key Responsibilities
* Invoice Processing: Accurately process creditor invoices, verifying prices, quantities, and authorisations in the CAPS financial system.
* Payments: Ensure timely creditor payments within agreed terms.
* Reconciliations: Perform regular reconciliations, including creditor statements (with a focus on major suppliers such as Ingersoll-Rand), control accounts, and stock accruals.
* System Integrity: Maintain the Accounts Payable module and creditors trial balance to reflect accurate liabilities.
* Corporate Cards & Petty Cash: Reconcile and process monthly Corporate American Express payments and administer petty cash with appropriate controls.
* General Finance Support: Assist with filing, banking, and other duties as directed by the Financial Controller and Company Accountant.
* Reception Relief: Provide switchboard and reception support on a rotational basis.
-----------------------------------
Performance Expectations
* Timely and accurate processing of all invoices and payments.
* Maintain compliance with internal controls and financial policies.
* Deliver reconciliations and reporting within agreed deadlines.
* Support continuous improvement by identifying process inefficiencies and recommending solutions.
-----------------------------------
About You
* Previous experience managing an Accounts Payable function.
* Proficiency in financial systems (experience with Pronto highly regarded).
* Strong Microsoft Office skills (Excel, Word).
* Excellent communication skills – both verbal and written.
* High attention to detail and organisational skills.
* Ability to work collaboratively and adapt to changing priorities.
-----------------------------------
Why Join CAPS Australia?
* Be part of a supportive and professional team.
* Opportunities for career development and process improvement projects.
* Work with a respected industry leader committed to innovation and excellence.
-----------------------------------