Corporate Services | Workspace | Melbourne
* Permanent, full–time position
* Our HW Evolve approach includes hybrid and flexible working. WFH and from modern, open plan offices. We will provide you with WFH IT equipment plus reimbursement of up to $500 for additional equipment
* Competitive remuneration and our Hallstar reward and recognition program
* Learning and career development programs for all roles and levels
* Flexible leave options, including up to 26 weeks paid parental leave
* Free daily breakfast and office social events
* Genuine commitment to diversity, inclusion and wellbeing, and pro bono and community
About the role and team
Facilities Co‐ordinator for the Melbourne WorkSpace team – onsite in our Melbourne office. The office has over 480 people.
Responsibilities
* Setting up rooms and IT equipment for meetings, events and seminars
* Supporting and troubleshooting internal and external meetings as needed
* Liaising with the Events team for internal events and their requirements
* Setting up desks, including IT equipment and cabling
* Maintaining inventory of AV and WFH equipment such as monitors, keyboards, meeting‐room PCs and headsets
* Conducting daily morning floor walk to ensure the office is ready for operation
* Managing security access card distribution and maintenance
* Providing office tour for new starters
* Maintaining internal meeting rooms including AV equipment, stationery and room presentation
* Monitoring and completing service requests submitted through Jira
* Logging jobs with building management
* Coordinating the secure bin pickup and delivery
* Coordinating general office maintenance including changing photocopier toners, removing paper jams and minor odd jobs and repairs
* Assisting with office moves and fit‐out projects (possibly in other states)
About you
* Strong attention to detail
* Strong customer service skills
* Good working knowledge of IT equipment, AV setups and Microsoft Teams
* Excellent interpersonal and communication skills
* Flexible and reliable with a 'can do' attitude and proactive approach
* Strong organisational skills and the ability to prioritise deadlines
* Ability to work autonomously as well as taking direction
* Strong working knowledge of Microsoft Office
* Ability to work under pressure
* A professional work ethic
EEO Statement
We are committed to supporting candidates with disability so that every candidate is offered a fair, equitable and supportive recruitment experience. If you require any adjustments or support to complete your application, or if you have any questions, please contact Jaimie Monahan, Senior Talent Acquisition Advisor, at for a confidential discussion. We encourage applications from candidates of all cultural backgrounds (including First Nations), age, abilities, sexual orientation and gender identities.
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