ROLEKennedys is seeking a passionate HR Administrator to join our close-knit HR team based in Sydney. The main focus of this role is to provide administrative support to the HR and Learning & Development team across all aspects of the employee life cycle; to ensure the smooth running of the team's day-to-day HR operations.TEAMThe Kennedys Australian HR team are spread across our Brisbane, Melbourne and Sydney offices and are part of the wider regional APAC team, located in the Hong Kong and Singapore offices.This role will be part of the generalist HR team where we have responsibility for Business Partnering, Responsible Business (Social Impact and Diversity, Equity and Inclusion), Policies and Operations, Wellbeing, Recruitment, Reward and HR Systems.We work closely with our APAC Learning & Development Manager and UK team who provide specialist support in the areas of Responsible Business, Policies, Reward, Wellbeing, HR Systems and Learning & Development.Key ResponsibilitiesFirst point of contact for general HR queries, ensuring timely responses to requests from internal and external stakeholders and escalate when requiredDraft employment contracts and other staff correspondence including change of terms and parental leave lettersMaintain and update accurate employee lifecycle transactions in the HRISOnboard new employees including setting up a profile in the HRIS, ensure all compliance processes are complete including background checksComplete the employee departure process including updating the HRIS and sending formal acceptance of resignation communicationsUpdate and maintain the people movements tracker in an accurate and timely mannerMaintain accurate e-filing of employee personnel folders and other HR foldersLiaise with the Payroll team regarding new joiners, leavers and other payroll changesAssist in HR cyclical tasks as required, e.g. salary review, benchmarking, promotion processes, budget reviewPrepare invoice paperwork for approval and liaise with suppliers and FinanceMonitor and review leave and absences via the payroll systemProvide support to the Learning & Development team including assistance with set up of training sessionsPrepare the monthly staff update communicationMaintain the organisation chart ensuring it is up-to-date and accurateGenerate HR reports where requiredAd hoc HR administrative support to Asia Pacific offices as requiredWho We Are Looking ForA Bachelor of Business or other HR related qualificationPrevious experience in an HR, business support or similar high-volume administrative position is preferred but not essentialStrong working knowledge of MS Office - Word, Excel and PowerPointCuriosity and passion for supporting people and culture in a high performing environmentA natural team player who enjoys being part of a wider HR functionStrong organisational skills and the ability to juggle multiple priorities in a fast paced environmentExcellent attention to detail and a proactive, solutions-focused mindsetPlease let us know if you require any additional support or adjustments to be made in order to submit your application to Kennedys.
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