Overview
Pharmacy Administration Officer - Targeted role. This position is Permanent Full Time with a Remuneration of $72,285.58 - $73,940.16 plus 12% Super and Salary Packaging. Hours per week: 38. Location: John Hunter Hospital (On Site) | Awabakal Land. This targeted role is for Aboriginal or Torres Strait Islander people under section 21 of the Anti-Discrimination Act 1977. Aboriginal or Torres Strait Islander applicants are encouraged to apply and will be considered to promote equal or improved access. Aboriginal or Torres Strait Islander applicants must demonstrate status in addition to addressing the selection criterion.
Closing Date: Sunday 12th October 2025 | Requisition ID: REQ
About The Role
This is the heart of our department—a place where you'll join a vibrant, multidisciplinary team that values every voice and works together toward shared success. Guided by the Hunter New England principle of serving Every Patient, Every Time, we are committed to achieving the best possible medication outcomes. Our pharmacy team delivers services to inpatients, outpatients, clinics, and healthcare facilities throughout Newcastle and across the wider Hunter Current England District.
Responsibilities :
- Provide comprehensive administrative and secretarial assistance to the Director of Pharmacy, including managing correspondence, scheduling appointments, coordinating meetings, and preparing reports, briefs, and other documentation.
- Pharmacy Department Administration Coordination – oversee administrative functions, supervise the Pharmacy Administration Officer, manage shared reception duties, and ensure efficient office systems, procedures, and document management.
- Handle pharmacy paperwork, maintenance requests, non-pharmaceutical billing, meeting organization, and mail processing.
- Manage equipment registers, assist with staff recruitment and onboarding, WHS activities, rosters, leave, and payroll.
- Support the Operational Deputy and provide secretarial duties for meetings, including video/teleconferencing facilities to support effective meetings.
- Assist with Pharmacy human resources – Health Roster data entry and onboarding.
About You
- Proactive, qualified, and autonomous with the ability to deliver own workload and mentor junior administration staff.
- Experience delivering high-quality administration services, ideally in health or a similarly complex environment.
- Ability to work independently, exercise initiative, and solve problems without constant direction.
- Strong IT skills with exposure to Sara, Health Roster, Oracle, payroll functions; executive support is highly regarded.
- Demonstrated ability to manage competing priorities with attention to detail, accuracy, and organisational skills.
- Effective communicator with the ability to build strong working relationships across multidisciplinary teams.
- Great attention to detail, solid processes, strong organisational skills, and eagerness to learn; able to build rapport across campus services.
- Acknowledgement that an eligibility list will be created for future vacancies; full-time position with possible part-time/ job-share arrangements.
What We Can Offer You
- 4 weeks annual leave (pro-rata for part-time), leave entitlements including Paid Parental Leave for eligible employees.
- Salary packaging options – up to $11,600 plus novated leasing.
- Fitness Passport for health and well-being; discounted gym options for you and your family.
- Employee Assistance Program (EAP) for staff and family members.
- Opportunity to work with a range of non-clinical and clinical professionals.
How to Apply
Need more information? Click here for the Position Description. For role-related queries, contact Tracey Meares at or Rebecca Caldwell at
Information For Applicants: Applicants will be assessed against essential requirements and selection criteria contained within the position description. For assistance addressing criteria, visit the NSW Health Stepping Up resource at
This is a Category A position. Recommended applicants will be reviewed for compliance with NSW Health policy on Occupational Assessment, Screening and Vaccination prior to offer. NSW Health Salary Packaging is available and may increase take-home pay.
Job Details
- Seniority level: Mid-Senior level
- Employment type: Full-time
- Job function: Administrative
- Industries: Newspaper Publishing
Location-related postings (e.g., Bar Beach, Newcastle) and additional job alerts mentioned in the original content are not part of the core role description and have been omitted for clarity.
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📌 Pharmacy Administration Officer - Targeted
🏢 Bendigo Advertiser
📍 Newcastle City Council