Col-wide
Job Description
PRIMARY DETAIL
Exciting opportunity to provide administrative support contributing to the effective delivery of high-quality early learning centres and programs on a vibrant university campus, conveniently located close to public transport.
Salary Package: $77,235 p.a. (pro rata for part-time appointment) plus superannuation
Employment Type: Continuing, part time position (30 hrs per week, Monday to Friday)
Excellent conditions including free gym, additional leave plus other benefits
Not for profit organisation
THE ROLE
We are pleased to offer an opportunity for an Enrolment and Accounts Officer to join our Early Learning Centres at Macquarie University. This is a continuing, part-time position (30 hours per week, Monday to Friday).
The successful candidate will be based at Banksia Cottage, working collaboratively with the Centre Manager and the Early Learning Administration and Management team. This role focuses on enrolments and accounts administration and does not involve working directly with children.
Reporting to the Centre Manager, you will provide high-quality administrative support to ensure smooth and efficient enrolment processes and accurate accounts management for families attending our centres. You will maintain compliance with regulatory and organisational requirements while delivering exceptional customer service.
To Succeed In This Role, You Will
Have proven experience providing administrative support in an early learning environment or a similar setting,
Be highly organised with exceptional attention to detail and strong records management skills,
Demonstrate strong time management skills and clear, professional written and verbal communication,
Be proactive, adaptable, and able to work both independently and collaboratively,
Build positive, professional relationships with families, colleagues, and other stakeholders,
In return you will enjoy competitive pay plus a range of salary packaging options and other benefits including:
Above award pay
Professional development opportunities
Paid staff meetings
Free access - Macquarie University Sport & Aquatic Centre
Additional concessional leave days
Access to our staff wellbeing program, staff support services, & employee flu shot program
Discounted corporate health insurance
Reward app to earn extra bonus points to use at the Campus Life outlets
Key Responsibilities
Perform key tasks including maintaining family accounts, processing enrolments, managing the waitlist and proactively supporting occupancy growth
Act as the first point of contact for enrolment and account related enquiries, providing accurate information and timely communication, and resolving or escalating issues as appropriate
Deliver a range of administrative and support services to ensure the smooth and efficient operation of the centre
Perform general administrative duties such as records management, filing, managing email inboxes, website management, ordering stock and supplies, preparing, updating, and distributing documents
Build and maintain strong, professional relationships with key stakeholders, including families, third-party providers, and the Early Learning Team
Ensure compliance with National Quality Framework, Government funding (such as Child Care Subsidy, Inclusion Support and Start Strong Funding and Campus Life policies and procedure
Actively support and contribute to all diversity, equity, and inclusion initiatives
Skills & Experience
Tertiary qualifications or equivalent experience in administration (or a related field)
Demonstrated experience providing administrative and support services in a diverse working environment (experience in centre-based long day care or Outside School Hours Care is highly desirable)
Ability to prioritise tasks, exercise initiative, organise resources and meet deadlines
High level computer literacy, including Office 365 and experience using (or willingness to learn) registered childcare management software (e.g. Xplor)
Clear, professional written and verbal communication skills
VALUES
You share our organisational values of Courage, Agility, Rigour, Empowerment and Support (CARES) and commit to these being visible in your actions and words.
Other Specific Requirements
Working with Children Check (or ability to obtain prior to commencement). Applicants who currently hold a clearance are encouraged to include their WWCC clearance number in their application.
Criminal History Check (to be undertaken as part of the requirement to commence in the role).
Commitment to child protection and safety, including completion of relevant child protection and child safety training, or a willingness to undertake the required training.
Applicants must be legally entitled to work in Australia.
About Us
Ltd is a controlled entity of Macquarie University known as Campus Life.
We are a vibrant, driven, and collaborative organisation that plays a pivotal role in both the student and staff experience with a remit to "bring life to our campus" and contribute positively to our local communities. We have a vision to be custodians of creating a sense of belonging at Macquarie University and are committed to the safety, well-being and empowerment of all children and young people engaging in our programs and to protect them from foreseeable harm.
We believe in a diverse, robust, and supportive work environment. We know our capacity to drive progressive change and offer excellent programs and services is increased when our team has a diversity of backgrounds and experience. We are committed to our people; we embrace diversity and welcome our people just as they are. At Campus Life you will benefit from being part of a dynamic and committed team.
How To Apply
If being part of an inclusive, vibrant, team orientated organisation is something you are passionate about we encourage you to apply.
To apply, please submit your resume and a cover letter that tells us how you meet the Key Responsibilities and the Skills & Experience listed above.
For a copy of the position description or general enquiries please email Andrea Takoushis at
If you need any support or reasonable adjustments through this recruitment process, please let us know so we can provide the support you need.
Submission of Applications Open Until: Sunday 1 March 2026 at 11:59 p.m. (AEDT)
Applications will be reviewed as they are received, and we reserve the right to progress or decline an application prior to the application closing date.
Child Safe Commitment Statement
Campus Life is committed to the safety, well-being and empowerment of all children and young people engaging in our programs and to protect them from foreseeable harm.
Campus Life treats all allegations and complaints about the safety and wellbeing of children seriously and is committed to ensuring that its staff, volunteers and contractors understand the legal obligations to report child abuse and neglect to government authorities.
Every Campus Life employee has a responsibility to understand the important and specific role they play, individually and collectively, to ensure that the well-being and safety of all children and young people is at the forefront of all they do.
If you're already part of the Macquarie Group (MQ University,, MQ Health, MGSM), you'll need to apply through your employee Workday account. To apply for this job: Login to Workday and go to the Careers App > Find Jobs.
Applications Close
01/03/2026 11:59 PM
A Place Where You Belong
At Macquarie, we believe diversity makes us stronger, inclusion drives our success, and belonging inspires us to do our best work. We are proud to foster a community where different backgrounds, identities, and experiences are valued, and where our people are empowered to thrive through supportive leadership, shared responsibility, and a deep commitment to genuine care and respect for our community. Find out more about our vision for a truly inclusive workplace in our Diversity, Inclusion and Belonging Framework.
Flexible Work
At Macquarie, we believe by providing flexibility in when, where and how work is done, we can support our staff to manage their personal commitments, while optimising their work performance and contributions to the University. See how we lead in flexible work to enable an outcome focused and inclusive workplace. To learn more about our culture and hiring process, visit our Jobs at Macquarie page.
Posted
06/01/2026