At WK, our people are at the heart of everything we do. We're passionate about creating an environment where our people feel supported, empowered, and able to do their best work.
About the Role
As a Practice Administrator within our Cyber, Privacy and Technology team at Wotton Kearney (WK), you'll provide comprehensive administrative support to legal professionals, ensuring the efficient and accurate execution of tasks related to matter management, client engagement, document preparation, and billing processes. In this role, you'll support two Partners (Sydney and Brisbane), coordinate schedules for a Singapore-based Special Counsel and two Lawyers.
Key Responsibilities:
Document Management & Organisation
* Open and close matters, ensuring accurate data entry and electronic archiving.
* Organise and maintain documents, emails, and attachments with correct labelling and version control.
* Assist with drafting correspondence and general file administration.
Diary and Meeting Support
* Provide comprehensive diary management and schedule meetings across multiple time zones.
* Track critical dates, compliance deadlines, and organise logistics for meetings and events.
* Coordinate appointments and assist with presentation materials.
Billing & Financial Management
* Liaise between fee earners and the billing team to ensure accurate invoicing and compliance with client requirements.
* Manage billing schedules, process expenses, and help resolve account queries.
Practice & Client Support
* Conduct conflict checks and open new matters, especially for urgent cases.
* Prepare onboarding documentation and ensure timely delivery.
* Maintain accurate billing details, prepare client reports, and assist with audit requests.
* Book travel and meeting rooms, provide client-facing support, and facilitate communication across teams.
* Support the wider team during peak periods or when staffing is reduced.
What You'll Bring
* Proven experience as a legal administrative assistant/secretary.
* Litigation experience is advantageous but not essential.
* Strong understanding of court processes, deadlines, and legal documentation workflows.
* Highly organised and efficient, able to manage large volumes of billing and file-related tasks independently.
* Confident and proactive, with initiative in a fast-paced, process-driven environment.
* Excellent written and verbal communication skills.
* Strong attention to detail and a hands-on approach.
Why WK
At Wotton Kearney, we're more than just a law firm. We're a collaborative team of passionate individuals dedicated to excellence and innovation.
We offer a dynamic and supportive work environment that values your contributions and fosters your professional growth. Here's what sets us apart:
* Industry Leaders & Innovation Pioneers:
We're not just keeping pace with the legal industry; we're shaping its future. We're proud to be the first Australian law firm to launch Cicero, the first AI product designed specifically for legal professionals in Australia.
* Recognised Excellence:
Our dedication to excellence has been acknowledged by Best Lawyers in 2025, ranking us as the best insurance law firm in Australia. Additionally, we consistently rank in the top tier (band 1) for insurance law across legal directories.
* FLEX for all:
We care about client outcomes, quality, and business and cultural contributions. If you can make that work by working part-time, working "irregular hours" or working from home - then so can we.
* Our Mentoring Program:
We offer continuous support and guidance throughout your career. You'll have access to training, conferences, and workshops, keeping you updated on the latest developments in the legal and insurance industries.
* Our culture:
This is what sets us apart. Collegiate, open, innovative, passionate about everything we do.
* We Give Back
to The Community: Join us in CSR activities to support our charity partners, from building houses in Cambodia, participating in fun runs or baking cup cakes, there's a way for everyone to contribute.
* Leaders Of The Pack:
Work with a firm that understands its purpose, has a singular focus on the insurance industry, being ranked as one of the fastest growing law firms in Australia.
* Supporting You:
We are a people first business. We offer up to 26 weeks paid parental leave, purchased annual leave, home office allowances, education assistance, Employee Assistance Program and more.
How to apply
Please navigate via the "apply now" link.
We are committed to fostering an inclusive and diverse workplace at Wotton Kearney. As part of our dedication to accessibility, we strive to support candidates with disabilities throughout the interview process. If you require any accommodations or assistance during the application and interview stages, please contact us at
*Important note to recruitment agencies
Wotton Kearney only considers agency submissions from agencies we've directly contacted through our Talent Acquisition Team. Please do not forward resumes or profiles directly to Wotton Kearney Partners, hiring managers, or other employees. Introductions are only established upon acceptance by our Talent Acquisition team. We reserve the right to retain any unsolicited CV's received outside of this process without incurring any associated fees.*