Job Overview
The role of Executive Secretary involves providing high-level administrative support to school leaders. This includes calendar management, scheduling meetings, and undertaking routine organisational activities that are highly confidential and sensitive in nature. Additionally, the successful candidate will be responsible for recruitment activities, meeting support, and liaising with the school community and service providers.
About the Role
* Administrative Support: Provide comprehensive administrative support to school leaders, including calendar management, scheduling meetings, and undertaking routine organisational activities.
* Liaise with Stakeholders: Liaise with the school community and service providers to support school activities and special projects requiring advanced administration and organisation skills.
* Correspondence Management: Draft complex correspondence, including new cases or situations, non-standard executive correspondence, and confidential and sensitive communication.
* Data Management: Manage data, arrange meetings/events/functions, and support prospective/new families/school tours/orientation days.
Key Requirements
* Communication Skills: Excellent communication and interpersonal skills, with the ability to build strong relationships with school leaders, staff, and external stakeholders.
* Adaptability: Demonstrate adaptability and flexibility in a fast-paced environment, with the ability to prioritise tasks and manage multiple deadlines.
* Organisation Skills: Highly organised and proactive, with the ability to maintain accurate records, manage schedules, and coordinate events.
* Technical Competency: Strong technical competency, with proficiency in Microsoft Office and other relevant software applications.
* Emotional Resilience: Possess emotional resilience and professionalism, with the ability to handle sensitive information and confidentiality.
What We Offer
The successful candidate will have the opportunity to work in a dynamic and supportive team environment, with opportunities for professional growth and development. If you are a motivated and experienced administrator looking for a new challenge, we encourage you to apply for this exciting opportunity.