Receptionist & Property Management Assistant
Are you looking to launch or grow your career in commercial real estate?
WHK Commercial – a respected and expanding commercial property agency in the Illawarra – is seeking a motivated and professional Receptionist & Property Management Assistant to join our team.
This diverse, client-facing role blends front-desk responsibilities with hands-on support for our Property Management department.
It's ideal for someone organised, detail-driven, and eager to develop broad skills across commercial property operations.
You'll be the welcoming face of the business while gaining experience in administration, portfolio coordination, and operational support, working closely with the Group Property Manager and wider WHK team.
About WHK Commercial
We provide end-to-end commercial property services across the Illawarra, including:
Sales & Leasing
Property Management (industrial, retail, office & multi-tenanted assets)
Development Projects
We're a collaborative, innovative, and supportive team where your growth is encouraged and your contribution is valued.
Key Responsibilities
Reception & Office Coordination
Greet clients and visitors professionally and warmly
Answer and direct incoming phone calls; handle general enquiries
Maintain reception area, meeting rooms, and common spaces
Manage office supplies, stationery, and pantry stock
Coordinate incoming/outgoing mail and deliveries
Provide general administrative support to the PM team
Property Management Support
Assist with lease documentation, compliance, and record keeping
Data entry, reporting, and portfolio file management
Support arrears monitoring and invoice processing
Liaise with tenants, landlords, contractors, and suppliers
Coordinate work orders and assist with vendor management
Support routine inspections and basic property processes
What You'll Bring
Experience in a receptionist, administration, or real estate role
Strong communication skills – written and verbal
Excellent organisational and time-management abilities
High attention to detail and data accuracy
Friendly, professional presentation and customer-focused approach
Confidence using Microsoft Office (Word, Excel, Outlook)
Ability to multitask, prioritise, and adapt in a fast-paced environment
Basic understanding of accounting processes (e.g. receipting, reconciliations)
Exposure to commercial or residential property environments
Experience with CIRRUS8 software
Certificate IV in Real Estate (or working towards it)
Why Join WHK?
Stable, full-time Monday–Friday role
Work in a positive, close-knit commercial team
Professional development and career progression opportunities
Office located in Wollongong with free parking
Opportunity to contribute to meaningful, career-building projects
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