**Office Manager, Workplace Experience**
We are looking for a talented and organized individual to join our team as an Office Manager, Workplace Experience. This role will be responsible for creating a world-class in-office experience for employees to focus on their roles and make connections.
Responsibilities:
1. Collaborate and participate across the global Workplace network.
2. Oversee regional virtual communities and provide light assistance to our co-locations as needed.
3. Manage ongoing office operations, creating a clean, organized, and functional environment for all OpenTable employees and visitors.
4. Manage vendors related to the office, including existing contracts and developing new relationships.
5. Manage onsite food and beverage catering including snacks and lunches.
6. Oversight and ordering of office supplies, shipping and mail distribution.
7. Plan, coordinate, implement all aspects of office-initiated events including decorations, setup, and breakdown. Partner with IT for AV needs.
8. Maintain office calendar and Wiki pages.
10. Partner with Office Lead to build and present monthly house meetings.
11. Partner with Events teams to facilitate localized approach to programs and initiatives across the workplace footprint (e.g. Do Good Week, Sustainability, Diversity & Inclusion, All Hands, Offsites, etc.).
12. Partner with cross-functional teams, including Leadership, IT/AV, P&C, Legal, Finance, and Security.
13. Assist local office leadership with ad hoc administrative tasks.
14. Act as Floor Warden for local Life Safety drills and events.
15. Respond to emergencies and urgent issues promptly and appropriately.
16. Coordinate with IT and P&C for new hire equipment setup and collection.
17. Partner with Real Estate on facilities and office footprint operations, including (but not limited to):
18. Implementation and upkeep of safety procedures and physical security protocols (e.g. safety teams, first aid, paperwork audits, etc.).
19. Office moves and refurbishments.
20. Upkeep of office functionality (e.g. repairs, furniture, power, lights, pantry equipment, etc.).
Requirements:
* 2-3+ years of experience in workplace experience or workplace operations.
* Ability to lift 20kg.
* Able to maintain professionalism and discretion.
* Strong organizational skills with great attention to detail.
* Strong communication skills (verbal, written, and listening).
* Strong interpersonal skills; professional, friendly demeanor; desire to assist others and face challenges head on.
* Strong time management, set priorities and meet timelines.
* Hospitality approach.
* Collaborative teammate, flexible, positive, upbeat attitude.
* Proactive - Quick on your feet and an excellent multi-tasker.
* Forward thinker, anticipating the needs of others.
* Ability to balance multiple detailed tasks simultaneously and independently, and the ability to adapt to changing roles and priorities.
* Proficiency with Mac or Windows operating system, Slack, and Google Suite apps.
Benefits:
* Mental Health Well-being: 6 company paid therapy sessions, subscription to a meditation app, wellbeing speaker series and resources.
* Annual Health and Wellness Reimbursement.
* 1 floating day off per year to celebrate your birthday or another occasion of your choice.
* Company-wide weeks off each year: the whole team recharges (and returns without a pile-up of work).
* Monthly catered office events.
* Learning and Development opportunities.