Office Manager
Global Luxury Design Studio | Melbourne (New Studio Launch)
A globally renowned
luxury design studio
, headquartered in Asia with studios worldwide, is expanding its international footprint with the launch of a
Melbourne studio in early 2026
. Driven by strong demand for high-end, bespoke design services, this marks a significant and long-term commitment to the Australian market.
We are seeking an experienced
Office Manager
to play a pivotal role in establishing and supporting the Melbourne office. This is a critical position, acting as the operational and cultural conduit between the Melbourne team and Global Headquarters.
The Role
Office & Administrative Management
* Plan, coordinate and continuously optimise the office's daily administrative operations, systems and workflows.
* Manage procurement of office supplies and services, ensuring cost control and timely availability.
* Establish and maintain office equipment and facilities maintenance logs to ensure smooth daily operations.
* Oversee workplace health and safety, implementing safety protocols (fire drills, emergency procedures) and maintaining a safe, orderly and professional working environment.
* Coordinate office fit-out and renovation projects, liaising with contractors, managing timelines and ensuring compliance with local planning, WHS and regulatory requirements.
Personnel Management & Recruitment
* Manage core HR and personnel administration, including employee records, onboarding, resignations, promotions and employment changes.
* Monitor and manage employee attendance, conduct regular reviews and address attendance discrepancies in line with company policy.
* Play a key role in end-to-end recruitment:
* Partner with business leaders to define role requirements
* Develop targeted recruitment strategies
* Manage recruitment channels and candidate pipelines
* Support interviews, offers and onboarding processes
About You
* Minimum
5 years' experience
across office administration and personnel management, with
hands-on recruitment experience
.
* Strong understanding of the
Australian employment landscape
, including employment law, HR compliance and administrative regulations.
* Proven familiarity with Australian recruitment platforms and practices (e.g. LinkedIn, Indeed AU).
* Fluent in both English and Mandarin (written and spoken)
, with exceptional ability to manage bilingual communication, documentation and reporting.
* Highly organised, analytical and solutions-focused, with the ability to work independently, manage competing priorities and perform under pressure.
* Strong interpersonal skills with a collaborative, service-oriented mindset and the ability to build trusted relationships across teams and cultures.
* Experience within a
design studio, architecture, property or creative industry
is highly regarded.
Additional Information
* This role offers the opportunity to be part of a
founding Melbourne team
, with strong exposure to international leadership and global operations.
* Shortlisting and interviews will commence from 12 January 2026.