AECOM is seeking Project Administrators (multiple roles) based out of Adelaide (or Melbourne), to work on an iconic program of works.
How you’ll make a difference:
- Coordinate project schedules, activities, and deadlines, ensuring Defence projects stay on track and deliver on time.
- Support Project and Design Managers by streamlining workflows, tracking milestones, and maintaining smooth team communication.
- Prepare, manage, and maintain project documentation, including minutes, reports, correspondence, and records of decisions, in line with governance standards.
- Assist with budgets, invoices, procurement, and resource allocation, working closely with finance teams to ensure accurate tracking and compliance.
- Build strong stakeholder relationships, contribute to quality checks, support risk management, and help maintain audit readiness across projects.
Qualifications
The following qualifications and experience are highly desired, but if you don’t tick all the boxes, you could still be a perfect fit for this role.
- Proven project administration experience with, ideally 5+ years supporting projects in construction, infrastructure, professional services, or Defence, with the ability to manage multiple priorities and meet tight deadlines.
- Robust organisational and multitasking skills: High attention to detail, ability to maintain accurate records, track milestones, and ensure projects run smoothly.
- Excellent communication and stakeholder management with the ability to build relationships, coordinate across teams, and prepare professional reports, correspondence, and presentations.
- Skilled in Microsoft Office and project management tools (MS Project), with SharePoint experience advantageous; familiarity with project governance, risk management, and quality processes.
- Professionalism and adaptability: Proactive, solutions-focused, collaborative, and able to thrive in fast-paced, multidisciplinary teams.
- Please note, due to the nature of this role you will be required to obtain a Defence Clearance. Therefore, Australian Citizenship is required, with prior or current Defence clearance preferred (or ability to obtain).
Additional Information
Why you’ll love working with us:
- Flexible work arrangements, including alternative start/finish times, part-time, job-sharing and hybrid work options
- Purchase up to 6 weeks additional annual leave per year
- Flex public holidays – swap Easter or other holidays for ones that suit you better
- Continuous learning and growth - lunch and learns, professional development courses, financial study assistance, 5 days paid study leave, global career opportunities
We welcome applications from individuals of all backgrounds, including those with disabilities, additional health or mental health needs, and/or neurodiverse conditions. If you require any adjustments during the hiring process, please let us know.
AECOM acknowledges the Traditional Owners and Custodians of the lands on which we, our clients and our communities live and work around Australia. We pay our respects to their cultures and to their Elders — past, present, and emerging. We are committed to connecting to Country in our work through meaningful engagement with First Nations peoples and businesses.
AECOM is an Equal Opportunity Employer and welcomes applications from diverse candidates.
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📌 Project Administrator
🏢 Aecom
📍 South Australia