Job Summary:
The Real Estate Project Manager oversees major projects within the company, collaborating with regional teams and external partners. This role involves managing project schedules, logistics, costs, and quality execution. The successful candidate will lead minor improvement projects, maintenance programs, and ensure that all assigned tasks are executed professionally, on time, and within budget.
Main Responsibilities:
1. Manage day-to-day activities of major projects, overseeing architects, contractors, and suppliers. Track schedules, materials, cost checking, and drawings. Lead minor projects, including store improvements, staff amenities, and office changes. Collaborate with IT, Communications, or VM departments as needed.
2. Lead maintenance programs, educating local teams and enforcing standards through inspections. Manage safety and security measures related to projects. Initiate sustainability initiatives in design, construction, and operations. Support supplier qualification and factory inspections as required. Create local standards and procedures.
3. Maintain effective relationships with management, regional departments, RDAI, subsidiary management, local suppliers, and landlords. Advise on key project decisions with MD, CoDir, Regional Management, and RDAI. Maintain digital archives of data, drawings, and specifications accurately.
Strata Management:
Manage strata of 3 Hermès Australia owned portfolios (4 lots). Attend strata meetings on behalf of HAUS and coordinate relevant actions. Provide reports and updates to Managing Director (MD) on issues at hand. Liaise with strata, builders, and architects for works impacting Hermès properties. Advise on budgetary impacts from special levies and strata issues.
Real Estate and Lease Document Management:
Support MD and regional Legal team in administering lease documents. Liaise with landlords for specific clauses and obligations. Update and document lease agreements meticulously. Attend landlord meetings for updates and opportunities. Support lease management and negotiations for all locations. Monitor real estate markets and filter opportunities for MD.
Corporate Governance and Compliance:
Monitor regulatory updates applicable to HAUS. Advise on corporate governance principles and implement governance programs and risk management frameworks. Support Internal Control in developing policies, processes, and procedures. Ensure timely submission of annual government reporting.
Contracts and Insurance Reviews:
Work with regional legal on contracts for HAUS. Adapt contracts to regional templates and support contract handling across departments. Support Finance in accurate filing and follow-up of contracts and insurance policies. Monitor property and lease insurance policies annually.
CSR, Sustainable Development & Wellbeing:
Manage CSR projects in the Subsidiary with the local committee. Chair meetings for annual CSR roadmap and updates. Execute and manage subsidiary-wide CSR and wellbeing initiatives. Work with Internal Control and HR for patronage processes and documents. Report regionally and group-wide for CSR and wellbeing. Participate in CSR seminars as required.
Requirements and Skills:
Experience in project management from conception to delivery. Managing schedules, budgets, and quality execution. Leading consultants and contractors. Team engagement. Creating and interpreting drawings, schedules, and specifications. Organisational skills, including project planning and time management. Strong communication skills – written and interpersonal. Advanced skills in AutoCAD, Sketchup, Microsoft Project, and Photoshop. Knowledge of construction materials, methods, and costs.
Candidate Profile:
Tertiary qualifications ideally in property law, contract law. Autonomous and independent worker. Highly efficient and organised by nature, with acute attention to detail. Excellent interpersonal skills dealing with internal and external parties. Team player who can work autonomously and demonstrate effective time management. Analytical and numerical skills; advanced Excel proficiency. Proven negotiation, communication, and relationship management abilities. Ability to work collaboratively and influence cross-functional teams. Strong commercial acumen and understanding of luxury consumer behaviour.