**Administration Coordinator
Immediate start
Full time hours, casual contract until February 2026 (must be available for full contract length)
Monday - Wednesday in office, Thursday and Friday WFH
Located in Bourke Street, Melbourne
About the Company**
Join a dynamic organisation operating across the healthcare and community services sectors in Melbourne. With a focus on delivering high-quality support and innovative solutions, this company prides itself on its collaborative culture and commitment to excellence. They're dedicated to fostering a positive environment where both clients and staff thrive, making a real difference in the community.
About the Role
We're looking for a Sales Administration Coordinator to support their busy sales and business development teams. This position is a great opportunity for someone organised and proactive who enjoys keeping things running smoothly behind the scenes. The role has been created to support growth and will be a casual contract until February 2026. Please note, there will be a two-week closure over the Christmas period.
Key Responsibilities
* Work with internal teams to gather all documents and info needed for tenders
* Keep track of tender deadlines, requirements, and follow-ups to make sure nothing is missed
* Assist with approvals and sign-offs for tender submissions
* Provide general admin support to the Managing Director, including scheduling, meetings, and email management
* Help the business development team with CRM updates, reporting, and document prep
* Organise files, manage document versions, and keep everything tidy
* Support sales activities by updating records, preparing presentations, and following up on meetings and actions
About You
* Experience in administration or sales support, with strong organisational skills
* Excellent written and verbal communication skills
* Ability to handle multiple priorities and meet deadlines
* Proficiency in Microsoft Office and familiarity with CRM systems (experience with tenders is a bonus but not essential)
* Detail-oriented, proactive, and discreet
* A team player who can work independently
* Approachable with good interpersonal skills
This role offers flexible work arrangements—working in the office Monday to Wednesday, and WFH on Thursday and Friday, with work hours to suit your preference. If you're someone who enjoys keeping things organised and supporting a team to succeed, this is a fantastic opportunity. Apply now and become a key part of a supportive, forward-thinking organisation
At Chandler Macleod, we are committed to fostering a diverse workforce where everyone is welcome. We encourage applications from Aboriginal and Torres Strait Islander peoples, women, neurodiverse, people living with a disability and the LGBTIQA+ community.
You can read more about our commitment to diversity and inclusion