About the company:
With decades of experience in the Australian property industry, this boutique consultancy firm specialises in guiding clients through every stage of the property development process. Their expertise spans development advisory, capital advisory, and project management, ensuring exceptional outcomes for projects of all scales.
About the role:
This is a unique opportunity to provide high-level support to the Director, managing his complex schedule, communications, and travel arrangements. You will prepare agendas, briefing documents, and reports for key meetings and ensure follow-ups on action items. The role involves coordinating business and personal projects, maintaining confidentiality, and managing sensitive information.
This position requires a highly organised, proactive individual with exceptional professionalism. It's an ideal role for someone who thrives in a fast-paced environment, supporting a senior executive.
Your responsibilities will include:
- Organise and manage the Director's calendar, ensuring smooth coordination of meetings, travel, and personal commitments.
- Serve as the first point of contact, screening calls, emails, and correspondence, handling them with discretion and professionalism.
- Prepare materials for meetings, take notes when necessary, and ensure timely follow-up on action items.
- Assist with coordinating key business and personal projects, ensuring deadlines and priorities are managed effectively.
- Handle sensitive and confidential information with the utmost integrity, ensuring privacy and security.
- Oversee the day-to-day operations of the Director's office, ensuring efficiency and organisation.
Requirements:
- Proven experience as an Executive Assistant or in a similar high-level administrative role.
- Exceptional organisational and time-management skills with the ability to prioritise tasks effectively.
- Strong written and verbal communication skills, with a professional and polished demeanour.
- Ability to manage multiple tasks simultaneously while maintaining attention to detail.
- High level of discretion and confidentiality when handling sensitive information.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management tools.
- Ability to work independently and collaboratively in a quick-paced, dynamic environment.
How to apply
Click APPLY or email your resume to For a confidential conversation, please call Narule on
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📌 Executive Assistant
🏢 Brook Recruitment
📍 Toorak