Avondale University is seeking an Executive Assistant on a part-time ongoing basis for 19 hours per week.
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This role provides administrative support to the Deputy Vice-Chancellor (Academic)'s portfolio. You will be responsible for providing quality administrative support through various activities including policy processes, surveys and minute taking.
What will you do? General Administrative Support
* Provide administrative support including meeting scheduling, and the preparation and editing of documents, presentations, and reports as required.
* Handle sensitive and confidential information with the utmost discretion.
* Assist with special projects and initiatives (for example, accreditation and registration projects).
* Provide assistance with minute taking for Learning and Teaching Committee, and Academic Board.
Quality Function Support
* Coordinate quality assurance related activities including QILT and SAE-Q surveys.
* Assist with the coordination of policy reviews and updates, including tracking timelines and following up with relevant stakeholders.
* Maintain the policy repository, ensuring documents are uploaded, formatted and stored accurately.
* Support the administration of institutional student surveys, including setup, communications, and monitoring participation.
* Support the coordination and data collation associated with the grades moderation process.
About You
To be successful in the Executive Assistant role, you will be a dynamic and responsive team player committed to providing administrative support. You will thrive under pressure and possess a can‐do attitude.
Essential Criteria
* Relevant work experience and expertise; or an equivalent level of knowledge demonstrated through a combination of education, training and/or work experience.
* Demonstrated experience in an executive assistant role.
* Proficiency in Microsoft Office and general administrative systems.
* High level communication, collaboration and organisational skills.
* Demonstrated ability to comfortably and effectively liaise with all levels of staff in diverse situations.
* Demonstrated ability to maintain professional relationships with University stakeholders, government departments, and other external personnel and bodies as required.
* Demonstrated aptitude for tact, consultation, confidentiality, and customer service.
* Demonstrated experience in managing multiple tasks within a context of conflicting priorities.
* Support the mission, values, and ethos of Avondale.
Desirable Criteria
* Prior experience in a higher education environment would be advantageous.
* Exposure to policy or compliance‐related processes.
Applications close on 14 May 2026.
Salary: Avondale Higher Education Worker Level 5 $39.16 - $43.82 per hour, plus superannuation.
Applicants must have the right to work in Australia. Avondale is an equal opportunity employer and reserves the right to make a delayed appointment, not appoint, or appoint by invitation.
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