Think Opportunity, Think Baker McKenzie
We have an exciting opportunity for a Legal Secretary, to join one of our Practice Groups,in Sydney. This is an exciting opportunity that will centre on delivering timely, efficient and high-quality administrative, secretarial and practice group specific services to Partners as well as Associates.
Main responsibilities
* Drafting/preparation of correspondence, formatting of documentation, expense, matter and billing management, financial reporting, diary management, filing, travel bookings and general administration duties
* Managing high volume monthly billing processes, financial reporting and specific client invoice requirements, including drafting and circulating invoices, distributing invoices to clients and necessary weekly, monthly and quarterly reporting responsibilities for key clients
* Answering the phone – appropriately screening calls, resolving simple queries wherever possible, taking and relaying messages promptly and, if necessary, redirecting queries
* Creating, drafting, editing and formatting a range of legal correspondence and documents, presentations and documents, using version control and track changes
* Supporting the client matter intake process
* Reconciling expenses
* Undertaking conflict searching
* Time entry - production of narratives, creation of glossaries, etc.
* Screening and organising correspondence (with voicemail, email, and regular postal mail), in authors' absence and as per requests
* Working directly with clients, developing and maintaining relationships, and assisting with business development activities
* Organising couriers, conferences and functions, travel and accommodation, internal and external meetings (including room, car spaces, catering, invitations etc) for authors
* Assisting with client events and social functions for the Practice Group
* Managing authors' calendars and schedules and keeping informed about authors' whereabouts at all times
* Assisting in preparing and distributing relevant documentation to authors prior to critical dates (e.g. meetings, court proceedings, settlements etc.)
* Identifying, opening, generating, maintaining, labelling, updating and closing files, according to task, author and the Firm's requirements
* Managing various ongoing projects as required
About you
You will have:
* Previous experience in a legal practice;
* Experience with monthly billing process;
* High level of accuracy and attention to detail;
* A minimum typing speed of 50 wpm (90% accuracy rate);
* Excellent computer literacy in Word, Excel, PowerPoint and Outlook
* Excellent customer service and client relationship skills;
* iManage and Chrome River experience preferred, but not required;
* Certificate IV in Business Administration or equivalent is desirable;
* Ability to work well in a team environment.
About us
About Baker McKenzie
At Baker McKenzie, we are different in the way we think, work and behave. The first local, truly global law firm in Australia, we commenced operations in Sydney in 1964, in Melbourne in 1982 and in Brisbane in 2014. With our breadth of experience in the local market and global connectivity, we are the law firm of choice for Australian and multinational companies. We have 6,500 lawyers globally who work seamlessly together – across practice groups, sectors and markets – to provide our clients with the connected perspectives, integrated solutions and seamless guidance they need to succeed in an increasingly interconnected global market.
Baker McKenzie Australia can offer you access to complex, market-leading matters working with some of the world's best legal minds – people who know the law and who understand business. We have an unrivalled ability to provide training and secondment opportunities across our global network. Locally, we have an inclusive culture of learning, coaching and opportunity where you will work as part of teams on matters that often cross borders. We value people who think ahead and get noticed.
At Baker McKenzie, our flat structure means you will have direct exposure to our clients, responsibility for meaningful involvement across a broad range of matters, and opportunities for progression. You will also regularly work with our extensive network of global colleagues and clients.
Additional information
Our benefits
* Financial: competitive remuneration package, generous bonus scheme, salary continuance insurance, life insurance, salary sacrifice options, employee discounts, referral rewards, and travel insurance for you and your immediate family.
* Learning & development opportunities: client and international office secondments, and regional and global development programs.
* Flexibility: hybrid and flexible working arrangements to balance your work and lifestyle.
* Leave: 26 weeks' paid parental leave for parents/carers (with no minimum service) with access to an external coaching service, ability to purchase additional annual leave, flexible public holidays and volunteer leave.
* Health & wellbeing programs: Employee Assistance Program including confidential counselling and wellbeing and financial coaching for you and your immediate family, flu vaccinations and discounted health insurance.
Inclusion, Diversity & Equity
Baker McKenzie is committed to providing a diverse, inclusive and equitable culture for all its employees, with equal opportunity for all to progress and have a meaningful career with our Firm. As part of our inclusive culture, we welcome applications from people of all genders (including if you identify as transgender or gender diverse), sexual orientations, abilities, cultural backgrounds, as well as First Nations peoples and people with caring responsibilities, neurodivergent lived experiences and disabilities. We want all applicants to be given the best possible opportunity to succeed in our recruitment processes, so invite you to let us know of any reasonable adjustments you require to equitably participate in our recruitment processes or in performing the requirements of a role at Baker McKenzie.
We appreciate that everyone's needs are different. Please contact us so that we can work with you to best support you in our recruitment processes. We are happy to share accommodations we've made in the past and are keen to work with you personally, to set you up for success.
Apply today
If you are interested in the above role, we would love to hear from you Please click "Apply".
If you would like to find out more or have a confidential chat, please contact me by email on