Your opportunity
We are seeking a skilled and experienced Executive Legal Secretary. This role involves providing crucial executive legal support, administration assistance and legal guidance to support decision-making processes within the department.
Key Responsibilities :
1. Provide high-level secretarial and administrative support to the Assistant Crown Solicitor and legal team, ensuring services are completed in a timely and professional manner.
2. Format complex legal documents using Microsoft Word, PowerPoint, and PDF tools.
3. Prepare routine correspondence, briefs and legal documentation with accuracy.
4. Monitor and manage the team's work including diary management, meetings, agendas, minutes, diaries, billing and reporting.
5. Maintain and update information systems including Excel and VisualFiles.
6. Ensure effective implementation of new procedures or practices within the team.
7. Prepare and review reports, ensuring accuracy and timely submission.
8. Organise travel and accommodation arrangements for legal staff.
9. Maintain filing systems, bring-ups, and document retrieval processes.
10. Support billing, time recording, and compliance with financial procedures to client requirements.
11. Ensuring compliance with procedures for