Administration Support Officer (Ballarat)
This role is a full‐time, ongoing position situated at the Department of Education's Ballarat Regional Office. The purpose of the role is to provide administrative services to Area staff. The Administration Support Officer, under the direction of the Manager, Planning and Implementation, will work closely with the Administration Officer and the School Improvement Project Support Officer to ensure required supports are provided across the Area. The role is critical to the effective operations of the Department. The role involves periods of sustained independent work, as well as frequent and varied contact with members of the Department and community. The role demands flexibility and the ability to work in a highly collaborative and supportive way with other staff. The officer will demonstrate discretion, confidentiality and initiative in the performance of their tasks.
Key Supports Provided
* Office / facilities management, including fleet services.
* Records management, including administration of Area SharePoint sites.
* Procurement, including hospitality, travel, office supplies and general invoice processing.
* General administration support including reception, meeting and event support.
* Program administration support.
About the Division
The Schools & Regional Services group is responsible for implementing government learning and development strategies through networks of government schools and early childhood providers. Multi‐disciplinary teams work collaboratively across the Area to:
* Deliver high‐quality education and early childhood services that are responsive to local needs.
* Improve early childhood service and school outcomes and performance across the Area.
Required Capabilities
* Working Collaboratively
* Future Focus
* Digital and Technological Literacy
* Interpersonal Skills
Qualifications and Experience
Relevant administration experience.
How to Apply
Applicants are encouraged to include a Curriculum Vitae and a Cover letter addressing the key selection criteria provided in the position description. Further information regarding this position can be found in the attached position description for the capabilities to address in your application.
Contact Information
For further information pertaining to the role, please contact Karlina Anderson, Planning and Implementation Manager via (03) 7005 1819 or karlina.anderson@education.vic.gov.au.
Diversity and Inclusion
The department values diversity and inclusion in all forms – gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. Preferred applicants may be required to complete a police check and may be subject to other pre‐employment checks.
Accessibility and Adjustments
Information provided to the Department of Education will be treated in the strictest confidence. Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g. large print) due to any viewing difficulties or other accessibility requirements.
Application Deadline
Applications close 11:59 pm on 18 Feb 2026.
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