Company overview:
A leading integrated property group with a strong presence in residential, commercial, retail, and industrial sectors across Australia. The company focuses on creating sustainable communities and delivering innovative real estate solutions. Headquartered in Sydney, it operates with a commitment to quality, sustainability, and long-term value creation.
Responsibilities:
* Oversee corporate records management and statutory filings for multiple entities, including handling entity set-ups, wind-ups, and trust or joint venture administration.
* Support annual compliance activities such as business name renewals, trademark registrations, payments, and adherence to regulatory requirements.
* Prepare and file resolutions for structural or governance changes and provide support for transactions involving joint ventures and trusts.
* Coordinate quarterly governance meetings, including preparing and distributing papers, maintaining the digital board portal, and assisting with minute-taking.
* Contribute to the development and maintenance of governance frameworks, including policies, templates, and document management systems.
* Manage financial administration tasks such as processing bank guarantees, handling purchase orders, and liaising with vendors for account queries.
* Administer electronic document approvals through platforms like DocuSign for resolutions and project documentation.
* Provide general administrative support to governance and legal teams, including document preparation, mailbox oversight, and calendar coordination.
What you'll need to succeed:
* 4+ years' experience as an Assistant Company Secretary or Governance Officer.
* Advanced software proficiency utilising Microsoft suite of tools: Advanced Outlook, Word and PowerPoint skills, Intermediate Excel skills.
* Excellent interpersonal and communication skills with the ability to build professional relationships at all levels.
* Experience using DocuSign, BoardVantage, GEMS and SAP highly regarded
* Certificate in corporate governance from the Governance Institute of Australia
* Degree qualified in Law, Economics and/or Accounting or equivalent.