The Manager, Administration shall support the Directors in all aspects of our business' financial and Quality system to ensure work is conducted efficiently, effectively and accurately. You will be responsible for the accuracy and timeliness of daily, monthly and annual financial and administrative record keeping as the cornerstone of this successful consultancy business. The Manager, Administration coordinates ISO Quality Assurance documentation and audits to maintain ATC's currency as a leader in the delivery of quality Engineering services.
The successful incumbent will participate in a supportive multi-disciplinary team environment in an attractive location opposite Parliament House, with parking and easy access by CAT bus.
Key Responsibilities
* Leading monthly invoicing, by compiling descriptions, liaise with project leads, ensuring fees accrued are charged out in full according to fixed or rate contract agreements. Pursuing unbilled items to completion.
* Banking on behalf of ATC and its ownership team; and weekly reporting of accounts receivable, payable, banking transactions.
* Administrate Payroll and maintenance of leave registers, superannuation.
* Preparation and lodgement of tax related statements such as BAS, GST and PAYG; Year End Reconciliations.
* Championing the Quality Management System programme with day-to‐day quality records, annual audits and follow up action items as required by Directors.
* Superintending the weekly roll‐up and accurate data entry (by the administrative assistant) of timesheets into ATCs time billing system.
* Maintaining currency of the Firm's Insurances and supporting Insurance Audits.
* Providing MYOB + access database generated weekly reports including cashflow, time billing per project, work in progress (WIP).
* Championing the debtor report, following up on routine client debtor matters and co‐working with Project Leads to manage outstanding matters.
* Working with the Business Development Manager, checking that purchase orders have been finalised, contracts details recorded.
* Liaising with vendors associated with office and equipment maintenance, security, IT; together with staff ordering supplies, managing inventory and coordinating equipment.
* Coordinate a monthly Director's meeting; producing monthly financial reports including statements of cashflow, profit/loss and minuting the meetings.
* R&D Tax Incentive Application – coordinate inputs, financial preparation and submission (supported by experienced staff performing identification of projects and submissions).
* Supervising a part‐time direct report.
Reports to
Directly to the Managing Director / Directors
Personal & Key Skills
* Passionate regarding business financial health.
* 3‐4 years of demonstrated MYOB experience is required.
* High level of competence in Outlook, Word and Excel.
* Ability to provide further insights to the business through assembling information such as typical cost analyses of projects.
* Awareness of the requirements of ISO 9001:2015 and quality management.
* Compliance to all Statutory authorities as required.
* Thorough and detailed with a high level of accuracy.
* Team player, friendly, adaptable and supportive of colleagues to reach mutual goals.
* Professionally presented.
* Ability to work with minimal supervision.
* Ability to prioritise a busy and varied workload.
* Ability to follow through tasks from start to finish independently.
* Some background in a consultancy or engineering environment well regarded.
Application Questions
* Which of the following statements best describes your right to work in Australia?
* How many years' experience do you have as an administration manager?
* Do you have experience using MYOB?
* Do you have experience using Microsoft Word?
* Do you have experience using Microsoft Access?
* Have you worked in a role which requires a sound understanding of ISO 9001?
* Do you have experience in administration?
* Which of the following Microsoft Office products are you experienced with?
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