Job Title: Office Coordinator
An opportunity has arisen for a highly skilled and proactive individual to join our team as an Office Coordinator. In this role, you will play a critical part in ensuring the smooth day-to-day operations of our organization.
Job Description:
The successful candidate will be responsible for overseeing office administration, managing events, communications, finances, and other operational activities. This will include planning, promoting, and supporting various events, as well as maintaining databases and websites. You will also be expected to engage with stakeholders across the organization, leveraging your strong networking and organizational skills to ensure the efficient functioning of our operations.
Key Responsibilities:
1. Supporting group leaders through management and decision making to ensure the implementation of strategic programs, events, and compliance with respect to finance and reporting.
2. Coordination of events and workshops, including coordinating program design, room booking, advertising, catering, managing registrations, organizing external and internal speakers' schedules, onsite logistics, transport, accommodation, infrastructure.
3. Respond to queries independently from staff, researchers, and HDR students, using sound judgement to resolve queries or redirect calls as appropriate.
4. Organise and coordinate the diary where appropriate, including appointments, processing enquiries and coordinating meetings for MIG.
5. Maintain record keeping, data management and collection and facilitate processes for efficient data collection across the University of Melbourne to ensure accurate and timely preparation of reports to relevant parties.
Requirements:
We are seeking an individual with relevant experience or an equivalent combination of education and experience, along with excellent organisational and project management skills, ensuring a high level of attention to detail in planning and implementing project activities.
Desirable Skills:
* Demonstrated understanding of the operational aspects of research centres, in relation to working with faculty and university business service providers to bring about effective outcomes;
* Strong interpersonal and verbal communication skills with the ability to relate effectively with a range of stakeholders across all levels of the organisation;
* Demonstrated ability to work independently and as part of a team;
* Experience in a university or higher education administrative setting is highly desirable.
Benefits:
In addition to the opportunity to work in a dynamic and collaborative environment, we offer a range of benefits, including generous leave provisions, salary packaging, health and well-being services and discounts on graduate courses.
About Us:
We are a child-safe organisation committed to creating an inclusive and equitable workplace where all individuals feel valued, respected, and have the opportunity to thrive regardless of gender identity, ethnicity, sexual orientation, disability, age, being a parent or having caring responsibilities.