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Pacific Toyota is one of Far North Queensland's most recognised automotive dealerships, representing Toyota, Lexus of Cairns and Pacific Hino.
We are currently seeking a motivated and highly organisedOffice Manager to lead our administration function and support our dealership and finance teams.
This is a key leadership role for someone who thrives in a fast-paced environment and takes pride in maintaining operational excellence across multiple departments.
Key Responsibilities:
Oversee the day-to-day administrative operations of the dealership
Manage and mentor admin staff, ensuring effective coordination across sales and fixed operations teams
Collaborate closely with department heads including Sales, Service, Parts, and Finance to streamline processes and ensure alignment
Maintain accurate vehicle inventory, sales, and compliance documentation
Liaise with external suppliers, service providers and vendors
Ensure timely and accurate processing of accounts payable and receivable
Support HR activities including onboarding, training coordination, and maintaining employee records
Ensure Queensland Transport records are accurately updated and maintained
Assist the Dealership Accountant and Financial Controller with key reporting requirements
About You:
Previous experience in office management or senior administration, ideally in the automotive industry
High-level organisational and time management skills
Strong interpersonal and communication abilities
Proven ability to work collaboratively with multiple departments and stakeholders
Proficiency with Microsoft Office and dealership systems (automotive DMS experience advantageous)
A proactive, solutions-focused approach with a commitment to continuous improvement
What We Offer:
Full-time, permanent opportunity with a leading automotive group
A dynamic, fast-paced, and supportive work environment
Opportunity to become an accreditedQueensland Transport Agent
Competitive remuneration (negotiated based on experience)
If you're ready to take on a rewarding leadership role within a high-performing dealership,apply now with your CV and cover letter. Confidential discussions are welcome.
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Your application will include the following questions:Which of the following statements best describes your right to work in Australia? How many years' experience do you have as an office manager? Do you have experience in administration? Which of the following Microsoft Office products are you experienced with? How many years of accounts payable experience do you have? Do you have previous invoicing experience? How many years of payroll experience do you have?
Retail & Consumer Products 51-100 employees
Pacific Toyota was established in Cairns over 35 years ago and is engrained in Far North Queensland culture. The business has grown rapidly since its establishment in 1985 and currently employs over 180 people. As well as being the largest supplier of new Toyota vehicles to the area, we are also the biggest Toyota used car operator in Queensland, boasting over 300 pre-owned vehicles in stock.
What is working at Pacific Toyota like? We are a welcoming business, supportive of family life and most importantly believe in a happy fun work environment. There are opportunities to grow or find long-term stability.
Pacific Toyota was established in Cairns over 35 years ago and is engrained in Far North Queensland culture. The business has grown rapidly since its establishment in 1985 and currently employs over 180 people. As well as being the largest supplier of new Toyota vehicles to the area, we are also the biggest Toyota used car operator in Queensland, boasting over 300 pre-owned vehicles in stock.
What is working at Pacific Toyota like? We are a welcoming business, supportive of family life and most importantly believe in a happy fun work environment. There are opportunities to grow or find long-term stability.
Stores assistant/Administration Officer (Aviation)
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