Facilities Coordinator Job Description
We are seeking a highly organized and skilled Facilities Coordinator to join our team. The successful candidate will be responsible for delivering effective and efficient management of office facilities and related requirements.
About the Role
This is a rare part-time opportunity to work in the corporate facilities space. The role offers flexibility, working 3 hours a day, Monday to Thursday mornings, making it ideal for those with commitments such as school or day care drop-offs and pickups, study, or other responsibilities.
Key Responsibilities:
* Liaising with leaders and staff, building management, and external service providers to ensure a safe and well-maintained office working environment.
* Actioning timely, effective, and cost-efficient resolutions of facilities issues, requests, or hazards identified, while recording and following up required site activity.
* Maintaining a register of local contractors and suppliers.
* Managing the coordination of scheduled maintenance and servicing of equipment, including contractor site access, inspecting work, and managing associated reports/certificates.
* Monitoring cleaning, secure destruction, and waste management undertaken by cleaners, suppliers, and building management and communicating requests/concerns when required.
* Monitoring and maintaining staff amenities, including kitchens, fridges, dishwashers, and first aid supplies to ensure adequate stock levels and cleanliness.
* Managing security access, including processing requests for new employees, security programming, and management of terminations/return of keys.
Requirements
To be successful in this role, you will need to bring experience in either facilities support or operational office management, along with:
* A basic understanding of workplace health and safety principles, hazards, and preventative measures.
* Sound communication skills, with the ability to relay accurate and concise information in both written and oral form.
* Strong planning and problem resolution abilities, adaptability to effectively deal with change, and highly developed customer service and written communication skills are also essential.
* Additionally, you should have strong organisational and time management skills, with the ability to work on multiple projects at one time and manage unplanned tasks at short notice.
What We Offer
* Novated leasing benefits and discounts.
* 12 weeks paid parental leave and access to our Parents Portal.
* Comprehensive learning and development opportunities to support career growth.
* Sonder digital wellbeing platform, providing personalised support 24/7, plus annual flu vaccinations.
* Default Income Protection Insurance reimbursed for members of the MMS Default Super Fund.
* Exempt Employee Share Plan.
Our Commitment
We embrace diversity and inclusion and are committed to creating a workplace where everyone feels valued, respected, and supported.