Press Tab to Move to Skip to Content Link
Select how often (in days) to receive an alert:
Executive Assistant and Divisional Coordinator, Finance
We acknowledge with respect that BC Transit delivers our mission on the ancestral territories of Indigenous Peoples across British Columbia, and their historical relationships with the land continue to this day.
In Victoria, where our Corporate Office is located, our people are privileged to live and work on the unceded traditional territories of the Lək̓ʷəŋən peoples, and the Esquimalt and Songhees Nations.
Location: Victoria, BC
Employment Type: Regular Full Time
Annual Salary Range: Exempt Band 2, MIN $78,000.00 - MED $91,500.00- MAX $105,000.00
Placement in the salary range is determined by an assessment of knowledge, skills, experience and ability of the candidate to meet the key requirements of the job. In addition, our pay philosophy is to align with the median of the comparable market and to be considerate of internal equity comparisons.
We’re passionate about people and creating sustainable, safe and affordable public transit solutions to residents across BC. We are an organization that has a people-first approach and considers people first in every business decision that we make. We are part of the solution and what we do matters; from fighting climate change with battery electric buses, to affordability through cost effective transportation, to connecting remote communities, we bring the heart, soul and innovation to public transportation.
It’s an exciting time to be in public transportation sector and we’re looking for a creative and passionate people and leaders to join our team. Not only would you be joining an engaged organization but you’d also get to enjoy flexible work arrangements, extended benefits and a pension plan as just a few of the benefits BC Transit employees are eligible for. Keep reading to find out if this role is meant for you!
What you'll be doing...
Reporting to the Vice President, Finance and Chief Financial Officer, the Executive Assistant and Divisional Coordinator provides high-level administrative and coordination support to the VP and the Finance Division. This role provides support to divisional committees and occasionally supports the Office of the President and CEO, other members of the Senior Leadership Team, and department managers. The Executive Assistant plays a pivotal role in ensuring the Executive’s responsibilities are executed efficiently, enabling a focus on strategic priorities and high-impact initiatives.
We value lifelong learners and have found the following combination of education and experience allows people to be successful in this role:
• Related experience as an Executive Assistant supporting and reporting to a senior executive(s)
• Preference may be given to candidates who have experience working in Finance or supporting a Finance team
• Exceptional planning and coordination skills to manage calendars, schedules, meetings, appointments, committees, travel arrangements and related documentation
• Strong verbal and written communication skills, with excellent editing and proofreading abilities
• High attention to accuracy and detail across responsibilities
• Proficient in Microsoft Office Suite; able to manage diverse administrative and operational tasks under time constrains while maintaining professionalism
• Strong organizational skills with the ability to follow instructions from multiple sources and effectively prioritize tasks
• Well developed research and analytical skills to gather, interpret, and assess factual information
• Knowledgeable and application of records management practise, including ARCS and ORCS systems
• Practice problem-solving skills and sound judgment to address challenges and recommend effective solutions
• Resourcefulness and adaptable in handling a variety of situations with professionalism and discretion
• Effective decision-making skills to manage shifting priorities, resolve conflicts and ensure deadlines are met
What we'll bring to the table...
* Comprehensive medical and dental benefits to support you and your family, regardless of what life throws at you
* Membership in BC’s Public Service Pension Plan (PSPP). Nationally recognized for its strong investment and governance practices, PSPP is a “defined benefit” plan
* Access to fitness and lifestyle centers to help you take care of your physical fitness and health
* Various programs that support employees such as an Employee Assistance Program and health and wellness initiatives and events aimed at fostering your mental health
* A corporate learning and development program to help you in continuous career growth
* An employee recognition program where we all recognize each other's successes (not just your Leaders!)
* A social club that gives you access to events throughout Victoria
What next steps could look like...
* Interviews will take place late June, 2025.
* There may be an assignment/presentation as part of the interview process.
* The position requires the completion of a Criminal Record Check or Vulnerable Sector Search.
* An eligibility list may be established for future full time regular and full time temporary vacancies
* If you have a disability that requires an accommodation during any stage of our recruitment process, please contact to let us know how we can assist you.
* BC Transit is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities. If the organization identifies this position as a reasonable accommodation for an existing employee, all candidates will be notified as soon as reasonably possible.
At BC Transit, we are dedicated to building a diverse, inclusive, and authentic workplace; if you’re excited about this role and you have a combination of education and experience that you feel would fulfill its requirements, we encourage you to apply. In keeping with this belief, we do not discriminate on any basis. Should you require any accommo dation or have questions, please let us know.
BC Transit Corporation. All Rights Reserved.
#J-18808-Ljbffr