About the Company
A well-established, high-end travel, events, and lifestyle business is seeking an Administrative & Operations Coordinator to support its leadership team and broader operations. The business operates in a premium, client-focused environment, delivering bespoke experiences for private and corporate clients across Australia and internationally.
This role sits at the centre of the organisation and plays a key part in ensuring day-to-day operations, communication, and projects run smoothly. It will suit someone who takes pride in their work, enjoys ownership, and understands the importance of discretion, organisation, and follow-through in a high-expectation setting.
About the Role
Working closely with senior leadership, you will act as a central point of coordination across clients, suppliers, and internal stakeholders. The role goes beyond traditional administration and requires sound judgement, strong organisation, and the ability to remain calm and composed in a fast-paced environment.
This is a hands-on position for someone who enjoys bringing structure to complex workflows, supporting multiple priorities, and contributing meaningfully to how a business operates behind the scenes.
Key Responsibilities
• Manage calendars, meetings, and scheduling across leadership and internal teams
• Act as a professional first point of contact for clients and senior stakeholders
• Handle communication across email, phone, and messaging platforms with clarity and polish
• Maintain CRM systems, including vendor records, client details, preferences, and confidential information
• Support the planning and delivery of client travel, private events, and bespoke experiences
• Coordinate suppliers, bookings, timelines, and logistics across multiple projects
About You
• 3+ years' experience in administration, office coordination, concierge, hospitality, or executive support
• Strong organisational skills with excellent attention to detail
• Confident written and verbal communication skills
• High level of professionalism, discretion, and client service orientation
• Comfortable working with senior stakeholders or high-value clients
• Able to operate effectively in a fast-paced environment, including across time zones
What's on Offer
• A trusted role within a premium, service-driven business
• Close exposure to leadership and involvement in day-to-day operations
• Hands-on experience across travel, events, and client programs
• A professional, collaborative team with high standards
• Autonomy, accountability, and respect for people who take ownership