About Us:
Heinz Law is a dynamic law firm dedicated to providing exceptional service to our clients. With a strong commitment to excellence and a culture of collaboration, we are expanding our team. We are looking for a motivated Conveyancing Assistant to work full time in our Property Law department. This role will be based in Ballarat.
Position Overview:
We are seeking two dedicated individuals to become an integral part of our team. The Legal Assistant Conveyancing is responsible for providing administrative support to partners, operators and licensed conveyancers. This role requires strong attention to detail, sound understanding of conveyancing processes, and the management of sale and purchase matters in a timely and efficient manner. This role demands a high degree of versatility, professionalism, and a keen ability to manage multiple tasks efficiently.
Responsibilities will include but not limited to the following:
* Preparing legal documents and letters, including contracts and section 32 statements.
* Client liaison both face to face, via email, and over the telephone.
* Vendor and Purchaser client file management.
* Liaising with a variety of external stakeholders including Legal firms, Real Estate Agents, Banks, Brokers, Financial Institution, councils and authorities.
* Conducting legal research and reviewing property searches.
* Preparing for and then attending to settlements (including use of Duties Online and PEXA).
* Accurate maintenance of Client Database relating to Conveyancing clients.
* Monitoring key dates and proactively following up outstanding matters.
* Any other relevant administrative duties to assist the Conveyancer or other departments with Conveyancing to work effectively.
Key Skills
* Excellent communication and interpersonal skills
* Strong organisational and multitasking abilities
* Excellent proficiency in Microsoft Office and other relevant software
* Ability to work independently and as part of a team
* Attention to detail and accuracy
* Flexibility to adapt to changing priorities and responsibilities
If you are interested in joining our team and have the skills outlined above, please submit your resume and cover letter addressing the Key Selection Criteria in the position description.
Please ensure application are submitted by 5.00pm Friday 23 January 2026.
Appointment is subject to the successful completion of a National Police Check and Verification of Identity (VOI) requirements.