Position
Support the Human Resources Manager with the HR administrative and advisory services relating to recruitment, engagement, onboarding, offboarding, payroll, employee records management and WHS.
Job responsibilities
Payroll & Reporting
* Prepare the monthly and fortnightly payroll to review with the HR Manager.
* Ensure that the company remains compliant under the General Retail Award 2010 and that any changes are implemented per the scheduled dates.
* Prepare and coordinate superannuation monthly payments
* Declare monthly payroll tax
* Manage payroll system administration with updates.
* Manage end of financial year requirements.
* Manage and update leave balances
* Prepare reports
Recruitment
* Publish and manage recruitment platforms i.e. LinkedIn, Seek, Talent Connect
* Ensure hiring request forms are put up for approval prior to hiring
* Create a talent pipeline for future talent
* Screening and scheduling of interviewing, manage communications with all candidates
* Partner with department/store manager for HC replacements
On boarding / Off Boarding
* Prepare digital employment contracts to all new hires.
* Prepare on boarding schedules for all new employees in coordination with the Manager, with regular follow-up/touch base.
* Create and maintain HR personnel records
* Coordinate the new employees IT, welcome gift, induction program
* Conduct exit interview with departing employee
* Prepare acknowledgement of post-employment obligations for departing employee to complete
* Notify relevant departments of departing employee
Administration
* System Administrator for the time and attendance system.
* Assist with the management of probationary periods
* Coordinate culture/team building events in liaison with the HR Manager (CSR, annual, bi-annual dinners, milestones, wellbeing activities etc.)
* Support the HR Manager on the annual salary reviews, OMR and PCR.
* Update Employee Handbook, Policies and Procedures to ensure information is up to date and following local regulations.
* Assist in special projects and ad hoc tasks to support the business and its teams
Work Health & Safety
* Ensure that the business remains WHS compliant.
* Provide all employees with WHS induction training and/or annual refresher training.
* Lead WHS Committee with quarterly meetings and follow up on action plans
* Report, assist and manage end to end workplace near misses and reportable incidents, rectify hazards, partnering with the team member and manager on appropriate return to work plans.
* Comply with WHS policies, procedures and programs implemented by Bulgari.
* Work in a manner that is safe and does not create risks to yourself or others.
* Participate in consultative arrangements.
* Comply with the duty to not endanger others by their acts or omissions
Profile
Essential
* Experience within the HR field (administration and advising)
* An uncompromising standard of professionalism, integrity and confidentiality
* Excellent written, verbal, presentation and interpersonal skills
* Intermediate to advanced computer skills (MS Excel, Word, Power Point)
* Adaptable to changing work environments/priorities
* Ability to work autonomously or as part of a team
* A proactive approach to fulfilling key functions in order of priority and efficiency
* Ability to deal with ambiguity and work to resolving issues of complexity
* High attention to detail
Desired
* A tertiary qualification relating to HR or Business
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