**EA supporting 2 x General Managers**
**See yourself in our team**
Legal and Group Secretariat provides advice, insights and trusted partnerships to help the Group deliver its purpose and strategy.
**Do work that matters**
This exciting role offers the opportunity to provide executive support to the General Manager Strategy and Operations and General Manager Regulatory Legal COE in our Legal and Group Secretariat team. You will ensure their time is managed effectively. You will work in partnership with your executive including taking ownership over tasks, as well as actioning and following up on requests on behalf of your executive as required.
Your responsibilities will include but are not limited to:
- Provide proactive, effective and efficient administrative support to the General Managers.
- Diary management: proactive, efficient time & diary management and maintenance of e-files.
- Document management. Collation of pre reading materials (presentations, meeting papers etc.), assist in the review of papers to ensure any items manager is accountable for are prioritised and actioned in a timely manner.
- Meeting management: arrange meetings, produce and distribute agenda, action items and associated papers as required and to the timeframes required. Attend meetings, taking minutes and action items as required.
- Attendance and participation at selected leadership meetings and events.
- Co-ordinate/arrange travel, appointments, offsites, conferences & functions.
- Establish and maintain strong, effective, strategic and appropriate working relationships within business partners, EAs and other stakeholders.
- HR Support: assisting with submitting recruitment requests and onboarding.
- Generating reports, assisting with budgets and processing expenses in a timely manner. Provide adhoc administrative support to the wider team.
**We're interested in hearing from people who have**:
- Previous experience supporting at a senior level as an Executive Assistant
- Self-motivated individual, who displays a pro-active style, has exceptional attention to detail and an inherent desire to provide excellent customer service.
- Superior skills in Microsoft Office suite
- An ability to build relationships easily across the business, are highly personable with excellent communication skills.
- The ability to manage workflow, priorities, work well under pressure and be flexible
We're aware of some accessibility issues on this site, particularly for screen reader users. We want to make finding your dream job as easy as possible, so if you require additional support please contact HR Direct on 1800 989 696.
Advertising End Date: 24/01/2025