Administrative Support Specialist
Support a dynamic organisation making a meaningful difference in the lives of individuals and their families.
Our purpose is to deliver exceptional administration and business support, enabling leaders to excel in their roles.
We have a unique opportunity to make a real impact in the lives of our Defence community, thanks to the support of prize home lottery initiatives.
About the Role
The Administrative Support Specialist role delivers high-quality administrative services to enable General Managers and additional leadership teams to succeed.
Reporting to the Senior Executive Assistant, some key accountabilities include:
* Forward planning, monitoring and coordinating annual commitments to ensure seamless delivery
* Triage leader calls, emails, and correspondence, proactively determining significance and managing distribution
* Implement and oversee departmental budgets, including monitoring project budgets and financial performance, managing invoicing, and reconciliation of expense claims.
* Coordinate and manage events, meetings, and functions
* Arrange travel, accommodation, and itineraries
* Record minutes of meetings and maintain meeting action registers
About You
You will be a skilled and experienced administrative professional with 5+ years' recent experience in providing senior-level support in a fast-paced team.
Key skills and qualifications include:
* Excellent communication and interpersonal skills to provide quality service to internal and external clients and ability to relate appropriately with senior leaders.
* The ability to work autonomously, with limited direction or supervision.
* Ability to conceptualise and draft communications and presentations.
* Ability to manage multiple priorities and effectively plan and manage role responsibilities.
* Strong attention to detail and high degree of accuracy, with proficient grammar and spelling.
Your energy, ability to prioritise, commitment to teamwork, and organisational values will make your application even more competitive.