Role
Victoria has secured funding from the Australian Government's Workload Reduction Fund to trial a new type of Education Support role in schools to reduce teacher workload. The Operational Teaching Assistant (OTA) will play an integral role in supporting a reduction in teacher workload by undertaking tasks typically undertaken by teachers that do not require a teaching qualification, VIT registration, or specific teacher skills.
Responsibilities
* Setting up the classroom for the day
* Collating learning materials
* Assisting with preparing equipment for students with additional needs
* Recording student attendance
* Collecting and administering permission notes and payments for activities such as camps and excursions
* Booking buses and venues
* Completing risk assessments and associated documentation
* Auditing, ordering and organising classroom materials and resources
* Purchasing event‐specific supplies
* Supporting teachers to communicate with parents/carers through the relevant school platform
* Following school‐determined processes for actioning external service requests, such as NDIS providers
* Booking rooms
* Developing timetables
* Collecting and checking permissions and updating routine records for teachers
* Uploading teacher‐completed documents onto online systems, including entering teacher‐determined student data
* Completing template documents for camps and excursions
* Converting documents from one place to another for teachers, such as uploading plans onto the school's Student Management System
* Note: This role does not involve working directly with students; it supports the administrative and operational work of teachers.
Qualifications and Experience
* Valid Working with Children check
* Prior experience working in administrative roles is desirable
* Prior experience working in a school or educational setting is desirable
Selection Criteria
* Demonstrated strong organisational skills with the ability to prioritise tasks
* Demonstrated solid interpersonal and communication skills
* Demonstrated a level of initiative to complete tasks in a timely manner
* Demonstrated capacity to work effectively in a team and take direction from teachers and school leadership
* Demonstrated solid computer skills and the ability to learn new software applications quickly
* Demonstrated strong written communication skills, including the capacity to clearly convey information, craft professional emails, and adapt writing style to suit different audiences and purposes
Diversity and Inclusion
The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity in all forms – culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and department workplaces.
Child Safe Standards
Victorian government schools are child safe environments. All school staff are committed to protecting students from abuse or harm in accordance with their legal obligations, including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar.
Conditions of Employment
All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements. Appointment is subject to a satisfactory pre‐employment conditions check. A probationary period may apply during the first year of employment, and induction and support programs are provided. Detailed information on terms and conditions of employment is available on the Department's Human Resources website.
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