Cardiology Executive Assistant/Team Leader - Targeted
Location: John Hunter Hospital, Awabakal Land — Newcastle, New South Wales (Hunter New England Health). Employment Type: Permanent Full Time. Position Classification: Administration Officer Level 5. Remuneration: $76,125.92 - $77,852.51 + 12% Super + Salary Packaging. Hours per Week: 38. Requisition ID: REQ. Closing Date: Monday 29 September.
This position is targeted to Aboriginal or Torres Strait Islander people under section 21 of the Anti-Discrimination Act 1977. Aboriginal or Torres Strait Islander applicants are encouraged to apply, and consideration will be given to suitable Aboriginal or Torres Strait Islander applicants to promote equal or improved access.
About The Position
John Hunter Hospital’s Cardiology Clinical Service Unit is seeking a dedicated and experienced Executive Assistant & Team Leader to support our Head of Department and lead a team of 14 administrative staff across multiple units, including the Cardiac Cath Lab and Diagnostic Centre. In this role you will be the central point for administrative coordination—covering front desk duties, clinical typing, managing complex scheduling, and providing secretarial support. You will also organize meetings, manage finances, and support our advanced trainees.
- Provide executive support to the Head of Department including clinical typing and secretarial tasks
- Lead, manage, and support a diverse administration team spanning Cardiology CSU, Cardiac Cath Lab, and Diagnostic Centre
- Coordinate scheduling of clinic appointments and manage cancellations efficiently
- Cover front desk reception during breaks to maintain smooth operations
- Manage RIMS (Resource and Information Management System) to ensure accurate data handling
- Organize and collate agendas and minutes for Staff Specialist meetings
- Handle finance and revenue-related tasks including Trust documentation
- Coordinate invitations and logistics for Grand Rounds and Morbidity & Mortality meetings
- Provide administrative support to advanced trainees within the unit
About You
- Previous experience in a healthcare or hospital administrative setting is highly preferred
- Solid typing and computer skills with the ability to manage clinical documentation accurately
- Exceptional customer service and communication skills
- Excellent organisational skills with the ability to manage multiple priorities under pressure
- A positive, proactive attitude and a genuine team player
- Ability to adapt and learn hospital systems quickly
What We Can Offer
- Comprehensive onboarding and ongoing hands-on training with experienced staff
- Access to online learning modules via My Health Learning
- Supportive and collaborative working environment
- Opportunity to contribute to a leading cardiology unit in a major hospital
- Salary packaging options – up to $11,600 plus novated leasing
- Fitness Passport for health and well-being – discounted gym options
- EAP for staff and family members
Additional Information
An eligibility list will be created for future permanent full or part time and temporary vacancies.
Information For Applicants: Applicants will be assessed against the essential requirements and selection criteria contained within the position description. For more information, see the Position Description and related resources linked in the original posting.
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📌 Cardiology Executive Assistant/Team Leader - Targeted
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