Employment type: Full time, Permanent
Hours per week: 38
Remuneration: Band 8 salary from $132,607.76 per annum plus superannuation
Benefits: Fortnightly RDO and Additional leave options including wellbeing leave
Location: Werribee based with potential for a hybrid work arrangement
About the role
Wyndham City Council is experiencing significant growth, with an ambitious capital infrastructure program supporting one of Australia's fastest-growing municipalities. To strengthen how we plan, sequence, and deliver this investment, we've created a new and influential role within our City Operations Directorate.
In this role, you will establish and lead a whole-of-portfolio scheduling function that provides clear, end-to-end visibility across Council's capital infrastructure program. You'll also develop, integrate, and maintain a master portfolio schedule that brings together delivery timelines, budget profiles, and key milestones across all capital projects. This will enable informed decision‐making, better sequencing of works, and improved alignment between strategy, funding, and delivery.
A core focus of the role is forward planning. You will coordinate the development of capital proposal and project pipelines, give Council early visibility of upcoming investments and future funding needs, while supporting the prioritisation and sequencing of projects in line with strategic objectives.
Beyond the technical aspects, this role plays a critical leadership function in uplifting organisational capability. You will enhance project management scheduling maturity, promote good scheduling practices, and embed a culture of disciplined planning across the organisation.
What your day will look like
* Establishing consistent scheduling frameworks, tools, and practices across the capital works portfolio to uplift project teams' scheduling capability
* Uplifting the organisational scheduling capability through training, coaching, and promoting a performance‐focused scheduling culture
* Identifying and highlighting risks related to delivery timeframes, resource conflicts, and schedule slippages across the portfolio to support proactive management and decision‐making
* Developing and delivering integrated reporting and dashboards that connect schedule, pipeline, and performance data into actionable insights for executives and delivery teams
* Participating in risk identification and review registers to run Monte Carlo simulations and estimate P50–P90 time and cost at project and portfolio levels
* Using cost estimates to develop schedule‐based budgets, guide contingency planning, and coach project managers on aligning expenditure with schedule to support accurate forecasting and portfolio planning
What you will bring
* Relevant tertiary qualifications in engineering, construction, project management, or a related field, with additional certifications such as PMP, PMI‐SP, or MSP considered highly desirable OR lesser formal qualifications together with extensive and diverse experience, or intensive specialist experience
* Demonstrated experience in developing and managing project and portfolio schedules across complex public infrastructure programs, with a strong understanding of client‐based organisations such as Local Government
* Proven ability to integrate multiple project schedules into a master portfolio schedule that supports strategic planning, milestone tracking, and resource management
* Extensive knowledge of Microsoft Project and high‐level capability in Microsoft Excel, with the ability to model and analyse schedule‐driven budget profiles and forecasts
* Strong understanding of capital planning processes, including project budgeting, cost estimation (including risk‐based contingency), cost phasing, across multiple time horizons
* Experience in leading or supporting schedule‐based risk analysis, including the use of Monte Carlo simulations to develop P50–P90 estimates for time and cost
* Well‐developed analytical and problem‐solving skills, with the ability to draw insights from scheduling, pipeline, and financial data to inform strategic decisions
* Demonstrated experience in uplifting organisational scheduling capability, including the development and delivery of training, coaching, and quality assurance practices
* Excellent interpersonal and communication skills, with a proven ability to influence stakeholders, coordinate across functions, and explain complex scheduling concepts to varied audiences
* Ability to design and deliver integrated reporting and dashboards (e.g. Power BI or similar tools) that support visibility, decision‐making, and performance tracking
If you progress past the interview stage, you may be required to complete pre‐employment screening, which may include police checks, a medical, qualification verification, and an Australian work rights check.
Why join Wyndham
We are one of Australia's fastest growing and most diverse cities.
By 2040, we will have more than 500,000 residents and our people are hard at work designing the precincts, building the infrastructure, developing the policies and delivering the programs that will ensure the City is prepared.
Look at our job opportunities and you may be surprised at what you discover: a future‐focused culture, a sense of purpose and possibility, and real opportunities to strengthen our diverse community. It all adds up to make Wyndham City a great place to belong.
Our people are our most valued asset. We are focused on building a culture that empowers every person to do their best work. Flexibility is built right into our DNA and we are committed to cultivating an inclusive workplace that celebrates a diverse workforce.
How to apply
Please apply online by submitting your resume along with a cover letter (no more than A4 page) via the provided link. The cover letter should clearly address the selection criteria, demonstrate your suitability for the role, and highlight your strong working knowledge of Microsoft Project only (other scheduling tools will not be considered).
Applications close at 11:59PM on Sunday, 22 February 2026.
If you have further role‐specific questions, please contact Mikail Khajavi, Manager Infrastructure PMO on 8376 5558.
Wyndham City Council is committed to providing a recruitment experience that is fair, inclusive, and accessible. If you have specific accessibility needs or general recruitment enquiries, please contact our Careers team via careers@wyndham.vic.gov.au or 03 9394 6860.
Current Wyndham employees who accept a permanent or temporary role of 12 months or more must relinquish any existing casual position with Council, regardless of whether the new role is full‐time or part‐time. Additionally, employees cannot be absent from their substantive position for more than 24 months. If this occurs, they may be required to relinquish or return to their substantive role.
Child Safe Organisation
Wyndham City Council has zero tolerance to any form of child abuse and is committed to the safety, wellbeing and empowerment of children. We create and maintain a child safe organisation which is embedded in the everyday thinking and practice of all employees, volunteers and contractors. Additionally, we are committed to fostering a culture of safety within the Council, which includes the inclusion and empowerment of Aboriginal children, their families, and communities. Our recruitment practices reflect this.
Diversity and Inclusion
At Wyndham City Council we value workforce diversity and inclusion and embrace individual uniqueness. We value diverse life experiences and the perspectives of our people, while providing high‐quality services to all members of our community, regardless of age, gender, ethnicity, religion, cultural background, disability, or sexuality.
Wyndham has one of the largest Aboriginal and Torres Strait Islander communities in the Western Region, with a rich and diverse history. We are committed to providing positive employment opportunities for Aboriginal and Torres Strait Islander people and welcome applications from candidates of Aboriginal and Torres Strait Islander background. To read more about Wyndham City's Innovate Reconciliation Action Plan, please visit our website.
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