* Classification: APS5
* Location: Adelaide - SA
* Salary: $89,771 - $97,261
The Role
Austrade seeks a dynamic and collaborative APS 5 Executive Assistant to support Austrade's General Manager, Trade Diversification Taskforce.
The Executive Assistant will work closely and collaboratively with the General Manager, their Executive Officer, and Trade Diversification leadership team, to ensure the efficient and effective operation of the GM office and broader Taskforce Operations.
The successful candidate will possess strong communication and interpersonal skills, including the ability to build rapport and collaborate effectively with internal and external stakeholders.
This role requires strong communication and organisational skills and the proven ability to proactively triage and action multiple competing priorities.
This role is based in Austrade's office in Adelaide. During peak periods, additional hours or working outside of standard hours may be required.
Duties Include
* Managing the General Manager's forward calendar and inbox, bringing priority matters to the attention of the General Manager and/or their Executive Officer, including daily updates of the Taskforce kanban.
* Coordination of meetings on behalf of the General Manager, compiling and distributing agendas and requesting any other supporting material as necessary, and ensuring all necessary documentation is uploaded into OneNote.
* Managing travel bookings including approvals, visas, transport, accommodation, and supporting the Executive Officer in developing itineraries.
* End of month reconciliation of credit card statements for the General Manager and Assistant General Manager of the Trade Diversification Taskforce.
* Maintenance of electronic files, folder structure, and email distribution lists.
* Working independently with minimal supervision, including remote support as required (e.g. while the General Manager is travelling).
* Providing quality assurance across a range of administrative approvals (including credit card reconciliation and travel request forms), ensuring adherence to corporate policies and reinforcing a culture of compliance.
* Liaising effectively with a range of internal and external stakeholders (including the broader Executive Assistant and Executive Officer cohort), exercising judgement and professionalism to build productive working relationships.
* Maintaining sensitive information with utmost discretion at all times.
* Performing 'front of office' support functions, including meeting room set up and greeting visitors for meetings held in the Adelaide office.
Given our commitment to diversity and inclusion, Austrade actively encourages applications from people with disabilities, LGBTQIA+ people, women, and people with diverse linguistic and cultural backgrounds for all of our roles.
Closing Date
Applications close at
11:30PM (AEDT), Monday, 2 February :00PM ACDT)
Eligibility
Australian Citizenship
- Our successful candidate must be an Australian citizen
.
Security Clearance
- Our successful candidate will be required to obtain and maintain a
Baseline
security clearance.
For more detailed information please view the Information Pack.