Family Planning Tasmania
Education Administration Officer - Part Time 0.4 FTE - Thursday and Friday
Based at Glenorchy
How to Apply
To be considered for this opportunity, please email your application to All applications must be received by 5pm on Tuesday 20th January and must include a cover letter, resume and responses to the selection criteria, below:
1. Excellent written and oral communication skills, including a demonstrated ability to draft communications that positively reflect the education services of FPT.
2. Demonstrated high-level interpersonal skills and the proven capacity to work effectively as part of a team and engage professionally with colleagues, parents, carers, school staff, and the broader community.
3. Demonstrated excellence in written, oral communication, and affective language.
4. Proficiency in Microsoft applications such as SharePoint, Teams, etc.
5. A commitment to the ethics and values of Family Planning Tasmania.
6. Ability to work flexible hours and days on occasion to support organisational needs.
For further enquiries please email:
*Please note: applications will be reviewed as they are received.
About Us
As the leading sexual and reproductive health service in Tasmania. We provide non-judgemental and caring clinical services for all, education programs for professionals and people of all stages of life. We are vocal advocates for sexual and reproductive health rights and community awareness. We believe that everyone has the right to live free of discrimination, regardless of their age, gender, sexual orientation, marital status, ethnic background, religion or ability. Today we have over sixty employees delivering sexual and reproductive health clinic and educations services from centres located in Glenorchy, Launceston and Burnie. Medical services are also delivered from various outreach locations.
Your opportunity
We are looking for an Education Administration Officer to join our team on a part time basis. Hours will be Thursday and Friday 8.30am - 4.30pm, with some Wednesdays required during training. You will perform a variety of administrative tasks, including managing phones and emails, scheduling education programs and planning meetings.
For this position, you should be able to use your organisational skills to manage your office space and your time, as you will collaborate with Family Planning Tasmania's team of educators in a fast-paced environment. You should also have excellent verbal and written communication skills.
Ultimately, you should be able to support our Education Team Leader and Education team to ensure our day-to-day office operations run smoothly.
Duties
* Provide administrative services for statewide initiatives and processes as required for education and health promotion activities, including responding promptly to phone and email enquiries; directing calls, taking and managing messages; processing incoming and outgoing mail; and coordinating the printing of education and FPT resources.
* Coordinate education requests from schools and other organisations, including processing booking forms, scheduling and timetabling (in accordance with FPT Workforce planning systems), costing programs, coordinating venue, catering and travel arrangements, distributing program information, and liaising with educators.
* Maintain records for the education and health promotion team, including an up-to-date database of stakeholders, training calendar, service fees, education programs, evaluation, and feedback.
* Participate in monthly workforce planning meetings, circulate agendas, take and distribute minutes, and ensure actions are updated in Microsoft Teams.
* Raise invoices, code income and expenses regarding education programs, and reconcile variances as required.
* Ensure compliance of data collection activities on a monthly basis, identify trends, and communicate these to theEducation Manager.
* Attend and proactively participate in staff meetings and professional development and training as required.
* Perform all other duties for which you are reasonably trained and skilled to undertake to fulfil the responsibilities of the position.
Requirements and skills
* Proven work experience as an administrative assistant
* In-depth understanding of office management and daily operations
* Proficiency in MS office i.e. word, outlook and PowerPoint
* Excellent verbal and written communication skills
* Strong organizational and time-management skills
* Have a proactive and problem-solving attitude
* Ability to multitask and prioritise in a fast-paced environment
Culture & Benefits
A career with Family Planning Tasmania will offer you rewarding experiences in a reputable not-for-profit organisation providing essential services to Tasmanians. Our values are of leadership, research and evidence, advocacy, accessibility, social justice, honesty and ethical behaviour, drive and accountability, openness and respect, collaboration and trust.
We are committed to the cultural safety of Aboriginal and Torres Strait Islanders, People from culturally and/or linguistically diverse backgrounds; People with a disability; People who identify as LGBTIQA+. We aim to ensure every individual is treated with dignity and respect regardless of their cultural background, ability, ethnicity, gender identity, sexual orientation, spirituality or religion.
To ensure our employees feel valued and empowered we provide the following employee benefits:
* NFP salary packaging benefits reducing taxable income
* Free, confidential counselling services via our Employee Assistance Program
* Flexible working options
We strive to reflect contemporary Tasmanian community, in order to better serve our clients. We are committed to cultivate an inclusive and high-performing culture where our people thrive and are proud to bring their whole selves to work, inspiring a respectful and inclusive environment.