This role will occasionally be required to travel across the Northern Territory, as a central coordination point between project teams, administration, compliance, and leadership, supporting project readiness, reporting, and delivery.
The position is responsible for on-call activities fortnightly and overseeing project documentation, tracking key activities, and ensuring that all administrative functions are completed efficiently and to a high standard.
KEY RESPONSIBILITIES
Project Coordination & Administration
* Coordinate administrative requirements across multiple projects
* Track project readiness, documentation status, and key milestones
Documentation & Systems Oversight
* Ensure all project records are accurate, complete, and audit-ready
* Identify gaps or inconsistencies in documentation and resolve proactively
Compliance & Reporting
* Monitor compliance requirements across projects and ensure deadlines are met
* Maintain registers and tracking tools to support compliance and audit readiness
Operational & Project Readiness
* Coordinate onboarding and documentation readiness for project mobilisation
* Support scheduling of resources, travel, and logistics as required
Stakeholder Coordination
* Act as a key liaison between operations, admin, and leadership teams
* Communicate updates, risks, and delays in a timely manner
We're looking for a highly organised, detail-driven project administrator with who can manage multiple projects, prioritise competing deadlines, and communicate confidently with stakeholders.
The successful candidate will bring strong experience in project support, a proactive problem-solving mindset, and proven capability across systems, compliance, and process improvement, ideally within a civil, construction or project compliance-based environment.
Email *****@coolcoresafety.com or call 0400 268 *** for a confidential discussion about the role.