Personal Assistant to Director: Construction & Real Estate
Personal Assistant – Full Time | Gold Coast
We are seeking a highly organised and proactive Personal Assistant to support the Director of a multi‐business portfolio. This is a full‐time, in‐person role based on the Gold Coast.
About the Role
This position is suited to someone who thrives in a fast‐paced environment and can manage competing priorities with precision. You will take ownership of day‐to‐day administration, scheduling and communication across multiple businesses and projects. You will be working with the director helping them maximise their time and output running a portfolio of construction and real‐estate companies.
Key Responsibilities
* Manage and maintain the owner's calendar, appointments and daily schedule
* Coordinate meetings, site visits and travel arrangements
* Inbox management and email responses across several business units
* Prepare documents, process orders and handle general office administration
* Liaise with trades, suppliers, real‐estate agents, councils, brokers and professional services
* Assist with recruitment (screening resumes, organising interviews, onboarding support)
* Support tasks across the rental portfolio
* Optional: basic social media coordination and content organisation
Ideal Candidate
* Highly organised with strong attention to detail
* Confident communicator who can deal with a wide range of stakeholders
* Proactive, fast‐moving and able to anticipate needs
* Strong problem‐solving skills and the ability to work independently
* Reliable, consistent and able to follow tasks through to completion
* Previous experience in a PA, administration or coordination role preferred
* Construction or property experience is advantageous
* You have one developed skillset in any of following: recruiting, property management, sales, marketing, social media, compliance, scheduling, business administration, accounting.
* You are committed to career growth and want to develop professionally, working within an organisation that provides genuine opportunity for the years to come.
Requirements
* Competent with digital scheduling and email platforms
Competitive salary offered based on experience. The more you value you can bring the higher the compensation package.
Application Questions
* How many hours are you available to work per week?
* Which of the following statements best describes your right to work in Australia?
* Do you have experience in administration?
* Do you have experience working on residential construction projects?
* How much notice are you required to give your current employer?
* Do you have a current Australian driver's licence?
* Which of the following accounting packages are you experienced with?
* Do you have experience in a sales role?
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