Direct message the job poster from Redpath Partners
Facilities Management and Health & Safety Recruitment
Role:Facilities Manager – 12 month contract (possibility to extend)
Package:Competitive salary.
Working days will be 3-4 days per week so salary will be pro rata
The Role
We are seeking a Facilities/Operations Manager to manage 2 retail assets in Melbourne with 1 day per week in the office.
You will report into the General Manager and work closely within a team of 10 consisting of Centre Manager, General Manager and Maintenance Manager.
This role will serve as the primary liaison for tenants, emphasizing the coordination of repairs, preventative maintenance, and adherence to safety and regulatory standards.
Your duties and responsibilities as Facilities Manager will be as followed:
Manage the day-to-day operations of 2 shopping centres
Directly manage the maintenance manager and support with their career development
Proactively support all tenancy delivery aspects of refurbs, upgrades, new stores, tenant repairs, inductions; process/paperwork/reporting
Lead and oversee comprehensive daily inspections of both centres, maintain/introduce a system for ensuring all areas comply with operational and safety standards
Ensure strict adherence to safety and compliance protocols within the retail environment, act as the principal authority on these matters and advocate for best practices
Risk and Compliance Management
Ensure a property risk management program including audits is implemented and maintained across both centres
Ensure escalation procedures and incident reporting procedures are implemented, tested and reviewed in line with legislation
Ensure compliance to all OH&S, Environment and Risk Management Policies and Procedures
Ensure compliance to Building Code of Australia, Australian Standards, Disability Discrimination Act, and all other regulations relevant
Ensure the provision of a safe working environment and ensure compliance with statutory regulations on fire, health and safety standards
Maintenance
Plan, organise, maintain, and manage the operations and reliability of centre facilities and general infrastructure.
Establish and monitor preventative maintenance processes and programs including inspection of maintenance work by contractors
Supervise operations administrative services including technical/support staff & contractors
Develop, recommend, and administer Essential Service & OH&S policies and procedures, in support of shopping centres compliance with approved policies, procedures, and processes
Reporting
Actively work to develop operational budgets and ensure effective management of budgets
Build and develop effective client/stakeholder relationships across multiple levels of the organization
On-site key point of contact for operation matters within property portfolio
Ensure in conjunction with other team members that Monthly Reports are completed in a timely and accurate matter.
Reports are to contain:
Incident reports for prior month and recommendation for remediation if needed
Budget Status/tracking outgoings against budget
Contract Expiry profile
Status of risk & compliance regimes
Status of planned & professional maintenance programs
Troubleshoot and respond to after-hour issues as needed regarding the operational aspects of the facilities such as HVAC issues, fire alarm malfunctions, vertical transportation, electrical outages, water leaks etc
Regularly prepare and present status updates to management regarding ongoing maintenance tasks, ensuring alignment with operational priorities.
Work with Finance Manager week to week for all budget needs/changes
Update and maintain list of facilities equipment, including life-cycle and replacement costs as required
Monitor and oversee the work of external contractors to ensure OH&S compliance & safe working practices are met and house rules are adhered to
Participate in the development and administration of centre maintenance budget
Work with the Centre Manager to manage tenant requirements & communication on any planned or emergency works
As part of Centre's Emergency Management, ensure essential support for after hour and 24/7 on-call response as needed
To be successful in your role as Facilities Manager, we are looking for the following experience:
Facilities management experience within shopping centres
Experience managing and setting operational budgets
Experience in reporting of data
Experienced in managing subcontractor and stakeholder relationships
For more information, please contact Jade Whitmore at or
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Other
Industries
Retail and Real Estate
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