Overview
At MSQUARE, we're passionate about crafting immersive stories and visual narratives that resonate with audiences worldwide. We're seeking a dedicated and detail-oriented Executive Assistant to support our founder and play a pivotal role in keeping our organization running smoothly, including assisting with personal appointments and aspects of the founder's life.
Job Description:
Responsibilities
* Calendar Management: Create, maintain, and manage executive calendars, ensuring appointments, meetings, and deadlines are coordinated efficiently for both professional and personal commitments.
* Administrative Support: Provide high-level administrative support, including document preparation, email correspondence, and managing phone calls for both professional and personal matters.
* Travel Coordination: Arrange and coordinate travel arrangements, including flights, accommodations, and itineraries, for both business and personal trips.
* Meeting Preparation: Prepare meeting materials, agendas, and follow-up action items, ensuring smooth and productive meetings.
* Task Prioritization: Help prioritize tasks and projects to maximize productivity and efficiency for both professional and personal tasks.
* Data Management: Maintain and organize critical documents, files, and records for both business and personal matters.
* Communication Liaison: Serve as a communication liaison between executives, team members, clients, and external partners for both professional and personal communication.
* Problem-Solving: Identify and resolve operational and administrative issues to ensure seamless workflow for both professional and personal tasks.
* Project Support: Assist with special projects and assignments for both business and personal requirements as needed.
Qualifications
* Proven experience as an Executive Assistant or similar role.
* Exceptional organizational skills with meticulous attention to detail.
* Strong communication and interpersonal skills.
* Proficiency in calendar management and scheduling software.
* Ability to multitask, prioritize tasks, and work efficiently in a fast-paced environment.
* High degree of discretion and confidentiality.
* Proactive and resourceful problem-solving abilities.
* Strong computer skills, including proficiency in Microsoft Office Suite.
What We Offer
* Competitive salary and benefits.
* A collaborative and creative work environment.
* Opportunities for professional growth and development.
* The chance to work with a passionate and talented team.
* The satisfaction of contributing to the success of a dynamic production company.
How to Apply
If you are an experienced Executive Assistant with a passion for organizational excellence, attention to detail, and a knack for calendar management, and you're also comfortable assisting with personal appointments and aspects of the founder's life, we encourage you to apply. Please submit your resume and a cover letter outlining your relevant experience and why you'd be the ideal fit for the Executive Assistant role to
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