Executive Assistant – Residential Building Company (Full-Time)
We are a growing residential building company seeking a highly capable
Executive Assistant
to support our two Directors and play a key role in improving the efficiency and operations of the business.
This is not a traditional EA role. You will be a trusted right-hand support, involved in streamlining systems, improving processes, and helping the Directors focus on growth and delivery.
About the Role
As our Executive Assistant, you will provide high-level administrative and operational support while also driving improvements across our internal systems and workflows. You will be proactive, organised, solutions-focused, and comfortable working in a fast-paced construction environment.
Key Responsibilities
Provide executive support to two Directors, including diary management, correspondence, document preparation, and follow-ups
Review, improve, and help implement operational systems, software, and processes to increase efficiency
Assist with improving and maintaining construction management software and internal workflows
Research and source new business premises (offices/warehouses), including liaising with agents and comparing options
Obtain and compare supplier and subcontractor pricing to support cost efficiency
Assist with supplier management and negotiations where required
Coordinate internal administration, reporting, and process documentation
Identify inefficiencies and proactively recommend practical improvements
Support general business operations as needed across the residential building lifecycle
About You
Proven experience as an Executive Assistant, Operations Assistant, or similar senior support role
Experience in construction, building, or property (highly regarded)
Strong systems and process mindset — you enjoy making things better, faster, and more efficient
Tech-savvy and confident working with software, CRMs, or construction management systems
Excellent organisational skills with strong attention to detail
Confident communicator who can liaise with suppliers, agents, and stakeholders
Able to work autonomously, prioritise effectively, and manage competing demands
Discreet, reliable, and professional
Must have current Australian work authorisation at time of application
What We Offer
A key role working closely with the Directors
Opportunity to shape and improve how the business operates
Stable full-time position in a growing residential building company
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