* Partner directly with senior executives to drive operational excellence and strategic outcomes across a high-performing funds management business.
* Leverage your experience to manage complex priorities, confidential matters, and critical stakeholder relationships with confidence and discretion.
* Take ownership of key leadership initiatives, event coordination, and team engagement activities in a collaborative and fast-paced environment.
The Opportunity
Are you a strategic and highly experienced Executive Assistant ready to step into a pivotal role within a fast-paced, high-performing environment?
We are seeking a confident and professional Executive Assistant to provide high-level support to two senior executives. This is a rare opportunity to work at the heart of a dynamic investment business, partnering closely with executive leadership to ensure seamless day-to-day operations and contribute to long-term strategic outcomes.
The Responsibility
This is far more than a traditional EA role. You will be a trusted partner to senior leadership, offering proactive, high level administrative support while playing an integral part in managing internal and external stakeholder engagement. Your ability to anticipate needs, manage complex priorities, and maintain the highest standards of discretion and professionalism will be essential to your success. Key responsibilities include:
o Providing senior-level executive support including diary and email management, travel coordination, board paper preparation, and meeting logistics;
o Leading the coordination of investor communications and ad hoc inquiries;
o Facilitating executive and leadership team meetings, including agendas, minutes, actions, and follow-ups;
o Managing internal events, team calendars, and engagement initiatives;
o Supporting continuous improvement in team processes and governance;
o Informally leading a Team Assistant and contributing to a strong, collaborative team culture.
The Expertise
You are an experienced and self-driven EA who thrives on complexity and discretion. You're known for your strong judgement, empathy, and ability to get things done with polish and professionalism. To be successful, you will bring:
o Extensive experience supporting senior executives, ideally in investment or financial services;
o Demonstrated ability to manage multiple, fast-moving priorities in a high-stakes environment;
o Outstanding written and verbal communication skills;
o Experience in leadership support, event coordination, and stakeholder engagement;
o A proactive and solutions-focused mindset with strong commercial acumen.
The Next Step
This is a career-defining opportunity for a seasoned EA ready to operate at the top of their game. Apply now to bring your drive, discretion and executive expertise to a role that truly makes an impact. For a confidential discussion, please contact Isabella Armati on 0417 937 303.
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent.
Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.
#J-18808-Ljbffr