Project Administrator - Residential Construction
Bray Constructions is a family-owned residential building company based in Melbourne's Bayside, specialising in high-end extensions, major renovations, and architecturally designed new homes.
With over 30 years in the industry, we are focused on delivering quality craftsmanship, personalised service, and a truly enjoyable client experience.
We are seeking a highly organised and detail-driven Project Administrator who prides themselves on accuracy, communication excellence, and the ability to maintain administrative control across multiple residential projects.
About the Role
Reporting to the Project Manager, this primarily office-based role involves supporting the successful delivery of residential construction projects from post-contract through to completion.
You'll manage procurement, documentation, financial tracking, and workflow communication ensuring projects remain aligned with schedule, budget, and operational standards.
As an integral link between the office and onsite teams, you will contribute to seamless project coordination while helping maintain the quality and professionalism Bray Constructions is known for.
Key Responsibilities
Administer contracts, variations, documentation, and procurement across assigned projects
Prepare and issue supplier/subcontractor purchase and work orders
Maintain accurate cost tracking, budgets, and registers
Liaise with suppliers, subcontractors, councils and consultants to obtain required documents, approvals and information
Maintain Databuild and internal project systems to ensure accurate and current records
Assist with the preparation of reports, minutes and progress documentation
Support the creation and refinement of Standard Operating Procedures (SOPs)
Ensure compliance with company and OH&S documentation requirements
Help ensure a smooth client experience and positive communication throughout the project lifecycle
What You Bring
Experience in residential construction administration or contract management
Strong numerical skills with meticulous attention to detail
Excellent written and verbal communication skills
Ability to manage multiple priorities with accuracy and initiative
Confidence coordinating documentation and procurement workflows
A proactive, solutions-focused mindset and commitment to teamwork
Proficiency with Microsoft Office and Databuild (preferred but not essential)
Who You Are
You are someone who thrives in a fast-paced environment, who cares deeply about getting the details right, and who brings a professional, respectful and adaptable approach to every interaction.
You are motivated by contributing to great outcomes for the company, for your colleagues, and for our clients.
Why Join Us?
At Bray Constructions, you'll be part of a supportive and passionate team who take pride in building beautiful homes and genuine relationships.
We value integrity, accountability and continuous improvement and we'll empower you to grow with us as we continue to deliver exceptional projects across Bayside and surrounds.
How to Apply
If you believe your experience in residential construction, skills and attitude align with this opportunity, we'd love to hear from you.
To assist with shortlisting, applications will be prioritised where the cover letter includes specific examples of your experience in residential building and construction that align with our selection criteria.
Please submit your CV and a tailored cover letter outlining why you feel you'd be a great fit for Bray Constructions.
Generic or non-tailored applications may not be considered.
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