Administration Officer - Permanency Support Program
Location: Port Macquarie, New South Wales, Australia
This is a permanent part-time contract opportunity (until July ****) working 25 hours per week. The position is based in Port Macquarie.
MUST
be available to work Tuesday–Friday with flexibility when necessary.
Possibility for extension.
About the role
Are you a proactive and highly organised professional who genuinely cares about making a difference in the lives of families? Do you thrive in a supportive environment where your initiative and attention to detail can help a team succeed?
Responsibilities
Administrative support: data entry, supporting financial processes (invoice management), preparing documents and taking meeting minutes.
Reception & liaison: Acting as the first point of contact for internal and external enquiries, liaising with service providers and contractors.
Event & meeting coordination: Setting up and scheduling meetings, booking travel, and organising program-related events.
Fleet & safety management: Overseeing program vehicles and processing logbooks.
Office management: Maintaining office systems and handling general administrative duties as required.
Qualifications
Strong customer service skills, with the ability to liaise with people at all levels and de-escalate difficult interactions.
Excellent time management and the ability to prioritise tasks.
A collaborative mindset—able to work independently and within a team.
A valid NSW Employee Working with Children's Check.
A valid driver's licence (required for fleet management).
High-level competency in working with figures and use of spreadsheets for budgets and data.
Accurate word-processing and presentation skills – Word, Excel, PowerPoint.
Proven organisational skills and the ability to multi-task with attention to detail, accuracy and deadlines.
Excellent telephone and inter-personal manner.
A Certificate III in Business Administration (desirable).
Benefits
A meaningful career where your work directly impacts families in need.
Training and mentoring to support your professional growth.
Additional ex-gratia days on top of annual leave.
A welcoming and inclusive team culture.
How to apply
Click "Apply Now" and submit your resume along with a cover letter responding to the two targeted questions below (max. 2 pages):
TQ1:
How have you demonstrated your ability to handle multiple priorities and meet deadlines?
TQ2:
How do your skills in areas such as customer service, teamwork, and problem-solving make you a good fit for this role?
If you have any questions, please contact Alex Sullivan from Uniting Talent Acquisition Team at or
Applications close: 11:55 pm, Sunday 7th December ****.
Additional Information
Uniting acknowledges the continuing sovereignty and rich cultural diversity of Australia's First Peoples. We pay our respects to Elders past, present and emerging, and to all First Peoples on whose lands we live and work. Uniting is a Child Safe Organisation committed to promoting the safety, wellbeing and inclusion of children and young people.
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