This is a rare opportunity to support two highly respected, values-led leaders in a role that is equal parts strategic, operational and people focused. Reporting to the CEO and People and Performance Manager, you will be a trusted right hand, providing seamless support that enables both leaders to focus on what matters most. This is a role that suits someone who instead of saying "I don't know" says "I will find out".
This role suits someone who enjoys being across people, operations and strategy, and who takes pride in making things run smoothly. The leaders you support are approachable and accessible so this is not a gatekeeper role, however, protecting their time and priorities will be a part of your success.
Duties and responsibilities include:
* Provide high-level executive support to the CEO and People and Performance Manager, ensuring their days run efficiently and effectively
* Proactive diary and email management, including prioritising, flagging urgent matters and anticipating upcoming needs
* Coordinate meetings, including preparation of agendas, papers and follow-up actions
* Act as a trusted point of contact for internal and external stakeholders, maintaining professionalism, discretion, and warmth at all times
* Support operational and strategic initiatives, including project coordination and progress tracking
* Assist with people and culture activities such as onboarding, engagement initiatives, and key HR processes
* Prepare correspondence, reports, presentations and briefing documents
* Manage expense claims and reporting
* Assist with general administration and ad hoc tasks as required to support the wider leadership team
Skills, experience, and qualities we are seeking:
* Proven experience as an Executive Assistant or in a senior administrative support role
* A proactive, decisive approach - you see what needs to be done and you do it
* Exceptional organisational skills with the ability to juggle multiple priorities without losing attention to detail
* Strong emotional intelligence - you read the room well and know when to step in and when to step back
* Calm, composed and solutions-focused, even when things are moving quickly
* High levels of discretion and professionalism when dealing with confidential matters
* Comfortable working in a role that has both a hands on, operational component as well as working at a strategic level
Benefits and Culture
This organisation has a culture built on trust, transparency, and genuine care for their people. You will be supported by leaders who value your contribution and are committed to creating an environment where people can do their best work. You will enjoy autonomy in your role and can grow alongside the business. There is some flexibility in this role though there is not a structured/set hybrid arrangement for this role. You will be a part of a team that values connection, collaboration and having a bit of fun along the way.
About the company
We have been fortunate to partner with this organisation for many years. They are a long-established, multi-disciplinary, award-winning project delivery firm with strong values that are truly lived, not just written on the wall. Their reputation in the market is outstanding, and their commitment to quality, integrity and people is unwavering.
To apply, click the APPLY button or contact Tracey Montgomery on or for a confidential discussion.
All candidates will be notified of the outcome of their application by email or phone.
A cover letter is required with the application.
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