Administrative Support Officer
This is a unique opportunity to work as an Executive & Contracts Support Officer in a dynamic environment. As a key member of the team, you will provide high-level support to senior executives and contribute to the smooth administration of contracts across the organization.
Main Responsibilities:
- Provide administrative support, including diary management, document preparation, and secretariat services.
- Manage accounts payable and receivable functions, perform accurate coding and journal entries with minimal direction.
- Assist with invoicing, reconciliations, and general finance administration to support the operations team.
- Oversee contract coordination and compliance with NSW Government procurement policies and procedures.
- Administer and advise on the lifecycle, compliance, and archiving of contracts for best-practice procurement.
- Act as e-Tendering Administrator, ensuring documentation aligns with state requirements.
- Monitor and report on active contracts, preparing monthly reports for review.
- Coordinate facilities management activities, including maintenance tasks.
- Support internal audits, including documentation and meeting coordination.
Key Qualifications:
- Strong understanding of NSW public sector procurement frameworks or ability to learn quickly.
- Solid finance skills, including AP/AR, coding, journal entries, invoicing, and reconciliations.
- Proven experience supporting senior executives and managing complex workflows.
- Ability to work independently and manage tasks with minimal direction.
- Exceptional organizational skills, focusing on compliance, accuracy, and process improvement.
- Confident stakeholder engagement skills and ability to work across multiple teams.
About the Role:
This role offers the opportunity to contribute to meaningful work in a collaborative environment. You will be part of a purpose-driven team that values excellence in contract, financial, and operational administration.