Dive into the exciting world of trade marks, shaping brands and protecting creativity. Join our close-knit team with a genuine, supportive culture, and a role full of variety.
IP Wealth® has been a trusted trade mark and IP specialist for over 20 years. We are a contemporary, innovative company working with business owners across Australia and internationally to protect their most valuable assets. Based at our Southport office, we are looking for a motivated and organised full-time Administrator/Office Assistant to be the heartbeat of our team.
About the Role
No two days will be the same. This is a varied and interesting full-time position where you will be a key support person across the business, helping keep the office running smoothly, while providing valued support to our Attorneys, Account Managers, and General Manager.
Your responsibilities will include:
* Answering and directing incoming phone calls in a professional and friendly manner
* Processing and distributing incoming mail and correspondence
* Creating and maintaining job lists and workflows in our practice management software
* Drafting general client emails and routine correspondence
* Data entry and maintaining accurate client records
* Drafting and sending invoices and processing over-the-phone payments (no accounts receivable work required)
* General office duties such as managing supplies and keeping common areas well presented
* Supporting Attorneys, Account Managers, and the General Manager as required
About You
You are organised, reliable, and take pride in doing things properly. You enjoy variety in your work and love being the person the team can count on.
You will bring:
* Previous experience in an administration or office support role is preferred
* Excellent written and verbal communication skills
* Confidence in answering phones and drafting routine correspondence
* Strong attention to detail with the ability to manage competing priorities
* Proficiency with MS Office and the ability to quickly learn new software
* A proactive attitude and genuine team spirit
What's in It for You
We believe great people deserve great support. At IP Wealth® you will enjoy:
* $55,000 - $65,000 + super, based on your experience
* Finish at 12:00pm every Friday, paid as a full day
* Weekly pay cycles
* Regular team lunches, and we love celebrating birthdays, work anniversaries, and milestones!
* A friendly, professional team that genuinely values your contribution
* A welcoming Southport office in Lawson Street that we own
* An office culture of mutual respect, open communication, and teamwork
* Settle in and thrive, or grow with us. Either way, you are welcome here!
How to Apply
If this sounds like the right fit, we would love to hear from you. Apply now and attach your resume along with a short cover letter telling us a little about yourself and why you would be a great addition to the IP Wealth® team. To learn more about us, visit www.ipwealth.com.au.
IP Wealth® is an equal opportunity employer. We welcome applications from candidates of all backgrounds.