We are looking for Service Branch Administrator to work with one of our great clients in Melbourne
Location:Melbourne - Port Melbourne
Hours:8:00am–4:00pm (flexible 7:30am–3:30pm)
Type:3 month, temp role with strong permanent opportunity
Office:Full time in the office
Start Date:8 December preferred
Why You'll Love This Role
Temp role with long-term career potential
Small, friendly office environment with around 60 people
Supportive leader and a collaborative team of 4 supervisors
Face-to-face interview with office walkthrough so you know exactly what the job looks like
A role where you can combineadministration + customer service + light warehouse coordination
About the Role
This is a hands-on, busy and varied administration role supporting the Service Department.
You'll be the central point of contact for daily admin, invoicing support, warehouse coordination and customer communication.
It's ideal for someone who enjoys ownership of their responsibilities, loves organisation, and is comfortable with occasional physical tasks such as receiving goods.
Key Responsibilities
Receive, check and scan incoming parts and goods
Coordinate deliveries and notify supervisors when stock arrives
Maintain daily revenue spreadsheets and leave planners
Process supplier and subcontractor invoices
Assist with quoting and chasing customer purchase orders
Prepare job costings to support consistent revenue flow
General office administration including stationery ordering and filing
Maintain a tidy, organised small warehouse area (approx. 3/4 car garage size)
Occasionally move stock or batteries as deliveries arrive
Support WHS compliance including reporting incidents if required
Raise purchase requisitions (PRs) for suppliers
Provide customer service via phone and email (PO follow-ups, status updates, queries)
Who We're Looking For
2–3+ years administration experience
Comfortable with some physical movement (e.g., moving boxes, unpacking deliveries)
Strong communication skills — confident speaking with customers and suppliers
Good attention to detail and organisational skills
Able to multitask and manage a steady workflow
Team player who enjoys being the "go-to" admin contact
Proficient with Microsoft Office (Excel, Outlook, Word)
Additional Notes
Forklift licence preferred but not essential— training provided if needed
Must be onsite 5 days per week
You will occasionally work in the warehouse area to receive/move stock
Office is a mix of technicians, sales staff and service team members
Apply Now
This role is interviewing immediately for an 8 December start.
Perfect for someone looking for stability, variety, and a long-term home in a supportive team.
Diversity, Equity & Inclusion at Hudson
Hudson is committed to helping you find a workplace where you feel respected, supported, and free to thrive.
We welcome applications from all backgrounds, identities, and lived experiences—because when different voices come together, amazing things happen.
Casual Loading
Please note for all Australian based contract and temporary roles only, the pay rate is inclusive of mandatory 25% casual loading.
This excludes permanent and fixed term roles.
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